Subcontracting Specialist

Subcontracting Specialist

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best-practice programs. Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals, and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers. By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

The Subcontracting Specialist is responsible for managing / scheduling subcontracts and analyzing sales records using administrative expertise and contract-management skills.

Essential Functions :

• Create a positive customer / vendor support experience and build strong relationships through problem understanding, ensuring timely resolution or escalation, communicating promptly on progress, and handling customers / vendors with a professional attitude.
• Ensure subcontractors are abiding by contract terms.
• Convert quotes into a billable order.
• Obtain required approvals prior to issuing Purchase Orders.
• Issue Purchase Orders for preferred sub-contractor.
• Review all sub-contractor invoices prior to release to bill.
• Audit orders for all necessary info to ensure release to the bill without error.
• Ensure margin is being achieved for all work performed.
• Aid in the creation of a preferred vendor listing for all locations.
• Provide daily reporting on open sub-contracted orders.
• Keep clear communication between Account Managers, Accounts Payables, and Sub-Contracted Vendors.
• Work with Sales Team, Sub-Contracted Vendor(s), and Accounts Payables in researching questionable invoices, service documentation, proof of service(s) rendered, audit of site checks, and / or system errors.
• Receive, review, document, and respond to all incoming requests for system research on accounts.
• Perform other duties as assigned.

Supervisory Responsibilities : This position has no supervisory responsibilities.

Qualifications :

Education Level : Minimum high school or GED and training or equivalent combination of education and experience.

Experience : 2 in general clerical / administrative experience in a fast-paced environment. 1 in 3rd party billing preferred.

Additional Knowledge, Skills, and Abilities :

Physical Requirements :

Benefits Summary :

Salary Range : $19.34 $27.08 / hour

Pay Transparency Statement : At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.

EEO Statement : United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to : race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation, gender identity, age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.