Executive Personal Assistant

Job Description

Job Description

Who are we?

J / PR is a global communications firm specializing in public relations, content creation, and social media. We work with some of the best hotels, resorts, and lifestyle brands in the world, including Relais & Chateaux, Vail Resorts Hospitality, and Hilton Luxury Brands, to name a few. You can see our current client list here. Being a part of this international powerhouse agency will connect you to a roster of distinguished hotels, resorts, restaurants, real estate projects, and destinations across the globe, elevating your career (and your frequent flier status). We tell compelling original stories to connect brands to their target audiences. We’re passionate, professional, and purpose-driven. We're dedicated to our work, the agency, our clients, and each other.

Forbes said “These Women Are Dictating Where You're Traveling,” and Inc. Magazine featured J / PR in an article titled, “How Two Millennial-ish Women Built a PR Powerhouse.” This is in addition to numerous awards like PR News Best Places to Work, New York Observer PR Power 50 for five years in a row, The PR Net 100, Forbes Five Star Agency, PR Couture Spotlight Agency of the Year, and Crain’s Best Places to Work (to name a few).

We’re incredibly intentional about our company culture, and we wholeheartedly believe in a work-life blend, where you'll be empowered to continue learning and growing through travel, mentorship, training, and retreats, along with a connected company culture.

Who are you?

You thrive in a hands-on support role, taking pride in being the keystone of a successful founding partner’s personal and professional worlds. Highly intuitive, confident, and self-directed, you quickly learn the founder’s preferences, anticipate needs, take initiative, and work independently. You have a natural eye for detail and a proven track record of understanding and applying a founder's vision and visual identity to flawlessly curated experiences. Your experience supporting high-powered executives has honed your ability to strategically plan ahead, keep calm under pressure, and meet short deadlines. Through it all, your strong value for the people and relationships in your work and life shines through.

The Role

As an Executive Personal Assistant, you’ll wear many hats and act as the smooth operator behind the scenes in a faster-than-fast environment. First and foremost, you’ll provide J / PR’s founding partner with logistical support while executing business needs and coordinating personal projects. This role requires experience managing complex calendars, travel arrangements (domestic and international), meeting logistics, expense reporting, and confidential correspondence, often shifting between personal and professional commitments.

You’ll work within the Operations team, supporting collaboration between the founder and all operations functions : finance, hiring, new business, and office management. There is an internal client focus and dedication to facilitating clear communication with the agency’s clients on behalf of the partner.

Duties & Responsibilities :

Executive Assistant Duties

• Manage complex calendars and scheduling for the partner
• Handle partner's email management and correspondence
• Support project tracking and partner-requested initiatives, attend meetings, take detailed notes, and follow up on action items
• Coordinate domestic and international travel and accommodation arrangements via telephone and email, and prepare related agendas / itineraries
• Act as liaison between partner, clients, and leadership, ensuring clear communication and timely follow-through
• Manage monthly accounts receivable, including professional client communication, processing payments, and meticulously tracking partners' monthly expenses
• Coordinate company parties, annual events, team gatherings, and off-sites, sourcing and liaising with vendors, leadership, and the agency
• Sources and coordinates gifting for staff, clients, and vendors
• Supports the Operations team as needed with client invoice collection, agency time tracking, executive hiring, and new business development
• Organize digital and physical files, data entry, and general office tasks

Personal Assistant Duties

Requirements

Benefits

J / PR offers a competitive benefits package, including :

Applicants for employment in the U.S. must possess work authorization which does not require sponsorship by the employer for a visa.

EQUAL EMPLOYMENT OPPORTUNITY

J Public Relations (J / PR) and 20Two Studio (Studio) strongly support equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

J / PR and Studio recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. J / PR and Studio may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting, and search firms.

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