Invoicing Specialist

Invoicing Specialist JOB #74901

Job Description: Invoicing Specialist (Commercial Painting)
This position requires a detail-oriented professional who understands the unique financial workflows of the construction and trade industries. You will be responsible for managing the full billing cycle, ensuring accuracy in project-based invoicing, and maintaining seamless records within QuickBooks. Position Overview

• Pay Rate: $30.00 – $34.00 per hour
• Location: Modesto, CA (On-site)
• Industry: Commercial Painting / Construction
• Employment Type: Full-Time

Key Responsibilities

• Project Invoicing: Generate and distribute high-volume invoices specifically tailored for commercial painting projects.
• QuickBooks Management: Maintain up-to-date financial records, ensuring all entries, credits, and payments are accurately applied.
• Progress Billing: Manage "Percentage of Completion" billing and progress payments common in the construction industry.
• Lien Waivers & Compliance: Prepare and track conditional and unconditional lien waivers to ensure smooth payment cycles.
• Discrepancy Resolution: Work closely with Project Managers to resolve billing discrepancies and ensure labor/material costs align with estimates.
• Collections & AR: Monitor accounts receivable aging reports and conduct professional follow-ups with commercial clients to ensure timely payment.

Required Qualifications

• Software Expertise: Advanced proficiency in QuickBooks (Desktop or Online) is mandatory.
• Industry Experience: Minimum of 2–3 years of experience in billing or accounting specifically for construction firms or trade contractors (painting, HVAC, plumbing, etc.).
• Technical Knowledge: Familiarity with construction-specific billing requirements, such as AIA documents (G702/G703) or similar schedule of values.
• Attention to Detail: Proven ability to manage complex data sets with high accuracy to prevent payment delays.
• Communication: Strong professional communication skills for interacting with general contractors and commercial clients.

Why Join This Firm?
This is a critical role within a stable, growing commercial painting firm. We offer a competitive hourly rate and the opportunity to work in a fast-paced, collaborative environment right here in Modesto.
Benefits:

• Health Insurance
• Paid Time Off
• Dental Insurance

*Waiting period may apply. Only full-time regular employees are eligible

Company Culture

• Detail-oriented -- quality and precision-focused
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Education
· associate degree or Related Experience


Experience: 2 - 5 years+ minimum

Work Hours: Monday – Friday 8:30 am – 5:00 pm

Compensation: $30 - $34 per hour


EEO: This company is an Employment Equity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex or national origin. Qualified minorities, women and veterans are encouraged to apply.

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