Program Coordinator, Campus Events and Traditions

Program Coordinator, Campus Events and Traditions

Job No : 538493

Work Type : Full Time

Location : Main Campus (Gainesville, FL)

Categories : Communications / Public Relations / Marketing, Recreation / Event Services, Student Services

Department : 04080601 - SL-SAI-CAMPUS ENGAGEMENT

Job Description

Classification Title :

Program Coordinator, Campus Events and Traditions

Classification Minimum Requirements :

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of relevant experience.

Job Description :

Manage and coordinate all aspects of GatorNights programming.

Responsible for management and coordination of programming including but not limited to program development, program management, risk management, and on-site event management

Responsible for coordinating space reservations, securing necessary event supplies and rentals for each event

Responsible for developing a strategic schedule for events for academic year that aligns with office mission, supports initiatives, and encourages co-sponsorship between organizations

Manage and implement plan for effective area communications; ensure messaging and image are aligned with office's mission and values

Responsible for creating initiatives designed for individual or group participation that encourages growth and sustained participation

Coordinate with other departments across campus including but not limited to the Division of Student Life, University Police Department, event venues, academic units and other campus partners

Analyze data, and compile reports to support or inform management decisions and unit goals.

Ensure student participation and input in all phases of program development and implementation

Interpret and ensure compliance with appropriate university policies and guidelines related to general regulations and procedures, students, student organizations, safety, and event management

Assist in the development and implementation of appropriate policies, procedures, and guidelines for evening programming and related processes

Responsible for financial management including planning and monitoring budgets, appropriate expenditure controls, record keeping, and compliance with financial guidelines and procedures

Manage all aspects of performer contracting process (e.g. contract negotiation, preparation, and management)

Responsible for developing and maintaining current information on performers and agencies

Provide supervision, training, and support to the GatorNights student staff.

Assist the Office of Campus Engagement in its efforts to provide support, advising, training, and oversight to ensure effective and comprehensive campus programs, events, and traditions at UF.

Assist the office initiative to develop and support large scale campus events and traditions through the Signature Events program.

Assist with developing and maintaining UF traditions, event creation and implementation, and on-site event management.

Support Student Government Productions, ACCENT Speaker's Bureau, Class Councils and other campus events and initiatives as needed.

Advise other designated student organizations and committees in the development and implementation of social and educational programs such as concerts, lectures, films, and special events for UF students.

Assist with major campus-wide events as assigned (e.g., Homecoming Events, Gator Growl, Student Government Events, etc.).

Advise student leaders in all aspects of event programming including but not limited to idea development, budgeting, planning, advertising and promotion, program implementation, and program evaluation.

Interpret university policies for students and student organizations relating to the management of programs, contracts, safety, liability and risk management, and fiscal management.

Serve as a resource for event planning and management for students, staff, and faculty as needed.

Assist with budget planning, monitoring, and reporting for events.

Assist in developing and maintaining collaborative relationships in programming efforts with other UF departments, including academic departments.

Assist with administrative functions of the Office of Campus Engagement.

Develop, conduct, and analyze research and assessments for various programs and services of the Office of Campus Engagement including but not limited to programming needs assessment, effectiveness of programs and services including outcomes assessment and student satisfaction.

Contribute to the development and implementation of a comprehensive marketing and promotions strategy for the services and programs of the Office of Campus Engagement.

Assist with budget planning and reporting. Maintain accurate and up-to-date financial records and ensure proper procedures, controls, and financial guidelines for all areas including organization expenditures.

Contributes to the Division and University through active participation on committees and division-wide initiatives (example opportunities : conduct committee, First Year Florida, etc); and, other duties as assigned.

Expected Salary :

$48,000-$50,000 Annual Salary

Required Qualifications :

Master's degree in an appropriate area of specialization; or a bachelor's degree in an appropriate area of specialization and two years of relevant experience.

Preferred :

A Master's Degree in Higher Education, College Student Personnel, or comparable field or a Bachelor's in an appropriate field and 3+ (three) years relevant experience

Demonstrated experience in advising students and working with event planning and student organizations at the college or university level

Demonstrated planning, organization, and communication skills (verbal and written).

Demonstrated ability to handle multiple projects or tasks simultaneously.

Demonstrated knowledge and proficiency with computers and basic software applications.

Demonstrated experience working with a campus activities board.

Demonstrated knowledge and skills in marketing and promotions.

Demonstrated knowledge and experience in budget development.

Special Instructions to Applicants :

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

Health Assessment Required :

No

Applications Close : 23 February 2026

To apply, visit https : / / explore.jobs.ufl.edu / en-us / job / 538493

Our Commitment :

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352-392- 2477 or the Florida Relay System at 800-955-8771 (TDD) or visit Accessibility at UF.

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