Project Coordinator (Temporary)

Job Description

Job Description

Description :

Project coordination between large scale multidepartment technology-based initiatives has always been problematic and is a known root cause to unsuccessful outcomes. To address this challenge, we are introducing the role of Project Coordinator for large-scale project teams. The Project Coordinator plays a key role in planning and initiating tasks that require validation and reconciliation across parallel project teams. This role ensures alignment across teams by maintaining clear communication with stakeholders and monitoring progress to achieve project objectives. May assign duties and responsibilities and coordinate the work of project staff. Operates under moderate supervision with limited scope for independent judgment. The noted temporary role will be required for 9 months and if necessary extended in 3-month increments.

Requirements :

Essential job functions :

Each Project Coordinator will collaborate with a Meeting Facilitator, Scribe, and Subject Matter Expert(s) as part of an IT team. As a key participant in the business requirements solicitation and capture process, the Project Coordinator ensures that cross-departmental processes are accurately captured, validated, and aligned with business objectives. Throughout the process, the coordinator will model and encourage exceptional cross-departmental collaboration skills, fostering alignment and maintaining a steady pace to ensure project tasks are completed on time.

The Project Coordinator will oversee logistical arrangements, including scheduling conference rooms, inviting participants, and coordinating IT support for audiovisual and network needs.

Supportive job functions :

Assist in refining project methodologies and documentation for stakeholder review. Support the development and implementation of tools or templates to improve project tracking and reporting.

Contribute to and participate in projects outside the business requirements solicitation and capture process as needed.

Maintain proactive awareness of team capacity and demonstrate a willingness to volunteer for tasks that help offset the workload of other full-time team members during periods of lower demand.

• These tasks do not meet the Americans with Disabilities Act definition of essential job functions and usually equal 5% or less of time spent. However, these tasks still constitute important performance aspects of the job.

Knowledge, skills, and abilities :

Demonstrated Knowledge / Skills in :

Abilities possessed :

Analytical Thinking and Problem-Solving

Time and Task Management

Collaborative Coordination

Time and Detail Management

Adaptability, Resilience & Strategic Insight

Education and experience