HR Support Specialist

HR Support Specialist

The University of Washington Tacoma is an anchor institution that is deeply invested in its local communities and in student success. As one of three campuses of a world-class university, UW Tacoma is dedicated to interdisciplinary and innovative teaching and scholarship and to engaging the community in mutually beneficial partnerships. UW Tacoma's commitment to access and diversity is central to an environment where students, staff, faculty and South Sound residents find abundant opportunities for intellectual, personal and professional growth.

UW Tacoma (UWT) Human Resources (HR) has an outstanding opportunity for an HR Support Specialist. The HR Support Specialist is an essential member of the Human Resources team managing various hiring and administrative processes, ensuring smooth operations, and serving as a primary point of contact for both new hires and employees exiting the organization. This role is crucial in establishing and maintaining best practices for the HR functions it manages, ensuring compliance with organizational policies, maintaining HR systems, and tracking key HR compliance metrics, especially regarding onboarding, offboarding, and records management.

UW Tacoma is a campus of the University of Washington, with seven schools and numerous departments and services supporting its academic, student and business operations, including Advancement, Finance, Campus Security and Facilities services. The UW Tacoma HR office supports student employees and classified and professional staff in all these units, many of whom are in positions covered by bargaining units. This position works closely with partners in central HR offices on the UW Seattle campus to balance the needs of UWT and UW simultaneously.

Duties & Responsibilities

HR Operations Support (50%)

This role will independently manage and maintain the following programs in support of University of Washington Tacoma Human Resources :

• Staff and Student Hires : Partner with UWT hiring managers and administrators to ensure an effective and efficient hiring process for all staff and student positions; Be the lead and main point of contact for temporary staff and student hires submitted to UWT HR; Educate and advise hiring managers on hiring process best practices by designing, developing, leading, and participating in, trainings as necessary; Work with supervisors to initiate, extend or end temporary staff and student appointments.
• New Hire Administrative Onboarding : Oversee the administrative aspects of onboarding new hires, including setting up profiles in Workday, UWT systems, and organization of new staff orientations; Guide departments to ensure proper records management and documentation; Manage new hire data entry and ensure timely updates in Workday and UWT HR systems.
• Separation Administrative Offboarding : Oversee offboarding procedures for separating employees, including updating Workday and UWT systems, coordinating systems access deactivation, and managing the secure filing of offboarding documents; Collaborate with and advise units to ensure a smooth transition for departing employees.

Workday Administration, Data and Reporting (25%)

Compliance and Budget (20%)

Teamwork (5%)

Skills and Competencies

Strong attention to detail and organizational skills. Ability to adapt to changing business needs, conditions, and work responsibilities. Excellent communication, interpersonal abilities, and client service skills. Ability to manage multiple priorities and handle sensitive information with confidentiality.

Application Requirement

This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter.

Minimum Requirements

Bachelor's degree and two years of HR and / or administrative experience. Equivalent education / experience will substitute for all minimum qualifications except when there are legal requirements, such as a license / certification / registration.

Additional Requirements

Knowledge of federal and state HR regulations and best practices. Proficiency with Microsoft Office Suite (Word, Excel, Outlook).

Desired Qualifications

Proficiency with HRIS systems (e.g., Workday) and general HR administrative tasks. Familiarity with compliance requirements for I-9 and background checks.

Working Environmental Conditions

This role typically operates in a professional office environment with hybrid opportunities for remote work. The HR Support Specialist will need to interact with various departments and manage multiple tasks.

Compensation, Benefits and Position Details

Pay Range Minimum : $59,736.00 annual Pay Range Maximum : $68,400.00 annual Other Compensation : Benefits : For information about benefits for this position, visit Shift : First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent) : 100.00% Union / Bargaining Unit : Not Applicable

About the UW Working at the University of Washington provides a unique opportunity to change lives on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills, and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits, and natural beauty.

Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.