Executive Assistant - Ergon Trucking - Flowood, MSErgon, Inc • Flowood, MS, US

Executive Assistant - Ergon Trucking - Flowood, MS

Ergon, Inc • Flowood, MS, US

Hace 13 días

Tipo de contrato

A tiempo completo

Descripción del trabajo

Job Description

Executive Assistant

Ergon has an opening for an Executive Assistant based at its Ergon Trucking / Lampton Love office in Flowood, MS.

Ergon is a family-owned company based in the Jackson, MS area with facilities across the U.S. The Executive Administrative Assistant provides full-range administrative support to the President of Ergon Trucking & Lampton Love. A critical aspect of this role will be to maintain confidentiality with all daily activities and assignments and the ability to handle multiple tasks supporting a large size organization.

Ergon offers a competitive benefits package : 401(k) Matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance, and Profit Sharing

Executive Assistant Qualifications :

Five plus years of experience in executive administrative assistant roles.
Strong communication and organizational skills.
A self-starter with the ability to work with minimal supervision and organize, keep up to date, and effectively manage projects assigned or maintain up to date records that are on-going.
Experience in providing administrative assistance such as scheduling, managing calendars, and preparing documents.
Proficiency in Microsoft Office and other office software suites.
Detail-oriented with excellent problem-solving skills.
A high school diploma or equivalent is required. (a college degree is preferred).
Requires a high level of tact and integrity due to the frequency of senior-level internal and external contacts.
Regular and predictable attendance is a requirement for this position.

Executive Assistant Responsibilities :

Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.

Manages the President of Trucking / Lampton Love's calendar, organizing in-person and virtual meetings while actively utilizing problem-solving abilities as challenges arise.

Coordinates regularly with other leaders' schedules across Ergon as well as cross-functional teams to aid in scheduling.

Prepares meeting briefing documents by taking and disseminating notes and formulating post-meeting action item lists.

Performs various clerical, administrative and general office duties including word processing, invoice coding and tracking, file and records management, and budgetary tracking. Manages funding request system (AFEs) and AFE reporting.

Oversees office equipment and office supplies.

Schedules travel and processes expense reports.

Assists in the coordination and preparation of presentation material, primarily prepared in PowerPoint.

Prepares and maintains tracking, reporting and other spreadsheets using Excel.

Coordinates hotel and conference room reservations for various meetings and / or training.

Composes routine and non-routine correspondence.

Effectively handles phone calls, visitors and mail distribution.

Works accurately and productively with competing priorities and tight deadlines.

Performs other duties as assigned.

Any offer of employment will be contingent upon a routine background check, a pre-employment drug screen, and an acceptable motor vehicle report.

We are an EEO / AAP employer.

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Executive Assistant • Flowood, MS, US