Administrative Assistant 1 (4-Day Workweek!)

Salary : $29,993.60 - $47,985.60 Annually

Location : Baton Rouge, LA

Job Type : Full Time Non-Exempt

Job Number : AACIP2025

Department : Capital Improvement Program (Capital Construction Division)

Opening Date : 11 / 17 / 2025

Closing Date : 11 / 28 / 2025 5 : 00 PM Central

FLSA : Non-Exempt

General Summary

The Administrative Assistant works in an office primarily at a desk, providing clerical and administrative office support for CIP staff. Incumbent answers the telephone, distributes and processes inter-office mail, performs routine typing, prepares payroll and track labor cost. Other duties include maintaining files, assist with submitting invoices and bill payments, order supplies, and prepares reports. Interacts on a continual basis with staff and the general public and maintains good public relations both in person and over the phones.

Requirements and Job Specifications

Education Required : High School Diploma or equivalent and Vo-tech school diploma or certificate

Area of Study (major) Required : Business; Secretarial; or related. Training in a business or clerical related curriculum in business school or technical school

Certification(s) Required : N / A

License(s) Required : N / A

Years of Relevant Work Experience : 2 years' experience in an office setting with keyboard / computer experience. Equivalent combination of education and experience will be considered.

Other Job Specifications :

• Knowledge of modern office practices, procedures, equipment, and clerical techniques
• Knowledge of business, English, spelling and arithmetic
• Good math skills and attention to detail
• Good interpersonal / organizational / telephone skills
• Skill in the use of a computer and 10 Key Calculator
• Skill in Microsoft Office Suite (Word, Excel, PowerPoint, etc.)
• High in customer service and the ability to deal with the public with tact and courtesy.
• Ability to prepare clear and concise oral and written reports / correspondence / presentations
• Ability to use basic mathematical tabulations and computations and make corrections accurately;
• Ability to communicate information to others both orally and in writing
• Ability to receive and resolve complaints and questions
• Ability to maintain effective working relationships with employees and the general public

Functions and Duties

Essential Functions and Duties :

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.

Supplemental Information

Full time, typically 10 hours a day, 4 days a week Monday through Thursday; one hour lunch break. Seldom required, but occasional weekend work possible.

Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official BREC online application or it will be deemed incomplete and you will be ineligible for this vacancy. Complete each section of this application (i.e. work experience, education, etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement.

An offer of employment is contingent on passing a pre-employment criminal background check, Motor Vehicle Records check, drug screen and physical.

2025 FULL-TIME EMPLOYEE BENEFITS

HEALTH INSURANCE : Comprehensive medical benefits including HMO, PPO, and Blue Saver (Qualified High Deductible High Health Plan) and options are provided through Louisiana Blue. Coverage is effective the first of the month, following two months of employment, a (2 month waiting period). Employee cost per month for HMO : $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52 - family. Employee cost per month for PPO : $375.23 - employee only; $975.50 - employee & spouse or employee & dependent children; $1,492.70 - family. Employee cost per month for Blue Saver : $39.08 - employee only; $162.68 - employee & spouse or employee & dependent children; $290.49 - family.

LIFE INSURANCE : All full-time employees are insured under a Group Term-Life Insurance policy through Equitable Life Insurance Company a subsidiary of Blue Cross and Blue Shield of Louisiana. Coverage is subject to decrease at age 65 and 70. There is no cost to the employee except for salaries more than $50,000 which are subject to the imputed income clause under the IRS regulations. Coverage is effective immediately.

RETIREMENT SYSTEM : BREC contributions to the City-Parish Employees' Retirement System for each employee amount to 37.41% of salary. Employees contribute at the rate of 9.5%. Retirement contributions are tax deferred. Personal contributions are kept on account and refunded if employees leave BREC before their retirement. Additional benefit opportunities are available after 25 years through the DROP program. BREC also offers a Supplemental Retirement DEFERRED COMPENSATION PLAN through payroll deduction.

HOLIDAYS : BREC employees receive twelve (12) paid holidays per year.

SICK LEAVE : BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.

ANNUAL LEAVE : BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.

FULL-TIME STATUS : Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.

EMPLOYEE DISCOUNTS : BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.

EAP : BREC's Employee Assistance Program (EAP) is administered by Lucet. They EAP helps employees and their family members resolve personal or work-related problems.

CREDIT UNION : BREC employees are eligible to join the City Federal Credit Union and / or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.

FEDERAL STUDENT LOAN FORGIVENESS : BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven.

LA START : This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.

FSA : BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.

SUPPLEMENT BENEFITS : BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, life, LTD and STD.

BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.

01

Do you have a H.S. diploma or equivalent andVo-tech school diploma or associates degree in business or a related field?

02

Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location?

03

Do you have Two (2) years related experience in office setting with keyboard / computer experience?

Required Question