Board SecretaryHavenlight House • Spring, TX, United States
Board Secretary
Havenlight House • Spring, TX, United States
Hace 18 horas
Tipo de contrato
- A tiempo completo
Descripción del trabajoMaintain the official records of the organization, including bylaws, policies, and board resolutions. Ensure proper storage and accessibility of board documents (physical and / or digital). Monitor compliance with organizational bylaws and notify the board of upcoming elections or governance requirements. Provide official notices of board meetings in accordance with bylaws. Ensure board members receive timely updates on organizational matters. Act as a liaison between the board and members when distributing official communications. Assist with onboarding new board members by providing copies of bylaws, meeting schedules, and relevant documents. Work with the Governance Committee (if formed) to support board development and evaluations. Strong organizational and written communication skills. Attention to detail and ability to maintain accurate records. Commitment to Havenlight House’s mission and startup growth. Ability to dedicate approximately 2–4 hours per month, including quarterly meetings (1–2 hours), preparation of agendas / minutes, and ongoing record management. Elected by the Board of Directors. Serves a term of 2–3 years, with the possibility of re-election (as specified in bylaws).
The Secretary is responsible for maintaining accurate and up-to-date records of Havenlight House’s board activities. As the custodian of official documents, the Secretary ensures transparency, accountability, and compliance with the organization’s bylaws and applicable Texas nonprofit requirements. The Secretary plays a vital role in supporting effective board operations during the startup and growth phases.
Key Responsibilities :
Meeting Management
- Record and maintain accurate minutes of all board meetings.
- Ensure meeting agendas and materials are distributed in advance, in collaboration with the Board Chair and Executive Director.
- Maintain attendance records for all board meetings.
Record-keeping & Compliance
Board Communication
Support for Governance
Qualifications :
Compensation :
Volunteer position (unpaid), with reimbursement for approved expenses.
Term :
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Secretary • Spring, TX, United States
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