Real Estate Coordinator

Real Estate Development Specialist/Coordinator

At WhiteWater Express, we are more than just a car wash; we are a company built on respect, communication, and a passion for people. Our dedicated team members are leaders within the company, and we believe that personal growth is the key to our organizational success. If you are a self-starter, motivated, and ready to take on new challenges, we want you to succeed with us, as a part of a rapidly growing business.

Position Overview

The Real Estate Development Coordinator supports multiple development projects from site acquisition through entitlements, permitting, and project delivery. This position assists in securing regulatory approvals, permits, and necessary documentation, and coordinates with design professionals, contractors, and internal teams to help ensure successful, on-time, and on-budget project delivery.

This is an in-office position based at our DFW support center located in Southlake, TX.

This position reports directly to the EVP of Real Estate and will collaborate closely with real estate, construction, facilities, IT, and finance/accounting teams.

Key Responsibilities

• Coordinate, track, support, and report on the status of due diligence, permitting, and project closeout activities for new development projects.
• Support the entitlement process by assisting with zoning, permitting, and ensuring compliance with municipal, state, and federal regulations.
• Abstract contracts to identify, track, and communicate key milestone dates and requirements, including seller reviews or approvals needed prior to submitting permits.
• Identify project risks, propose solutions, and proactively resolve entitlement and design-related challenges.
• Collaborate with cross-functional teams to ensure timely execution of critical tasks.
• Coordinate with architects, engineers, and design consultants to prepare project plans and specifications, ensuring timely delivery of drawings and reports in line with project schedules and milestones
• Coordinate with the Construction Manager to ensure smooth transition from development into construction execution.
• Provide progress updates and reports to senior leadership and stakeholders.
• Oversee coordination with utility providers, environmental consultants, and other third-party partners.
• Maintain accurate and organized project records, including contracts, permits, change orders, and meeting documentation.
• Support due diligence and vendor coordination for new site development.
• Assist with the preparation and submission of permit applications.
• Perform ad hoc tasks in support of the overall development team and company goals.
• Contribute to the overall success of the development team by maintaining clear communication and supporting operational goals.

Qualifications

• Minimum of a high school diploma and 5 years of experience in real estate development, project management, or related field required. However, a combination of experience and/or education will be taken into consideration.
• Demonstrated success navigating entitlements, permitting, design, and construction in commercial real estate projects.
• Strong understanding of zoning, permitting, and regulatory processes across multiple markets.
• Proven ability to execute administrative tasks with excellence; this role is documentation-heavy and requires strong organizational and follow-through skills.
• Strategic thinker with problem-solving skills and a proactive mindset.
• Highly organized, detail-oriented, and capable of managing multiple projects simultaneously.
• Effective communicator with ability to collaborate across diverse internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Independent judgment and decision-making skills with proven ability to plan and achieve project goals.
• High School Diploma required.

Benefits

• Competitive Compensation in Base and Bonus Potential
• Comprehensive Health Benefits (Medical, Dental & Vision)
• Paid Time Off in addition to Company Paid Holidays
• 401(k) Retirement Plan with Company Match
• Company-Paid Life Insurance
• Pathways to Advancement
• Free Weekly Car Washes

Our employees are our most valuable asset. We only employ the best people in the service industry who embrace new challenges with enthusiasm. If you are looking for professional development with advancement opportunities in a fast-growing organization, come join our Team!

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