Events Manager / Events Producer Job at INNOVATX Events in Fort Worth

Events Manager / Events Producer - DFW Based

INNOVATX Events is a full service Meeting, Event and Destination Management Company with an HQ in Austin, TX and remote offices in Dallas, Houston and San Antonio. At INNOVATX Events, we’re a supportive, close-knit team that believes in lifting each other up and celebrating wins together. Our culture is built on collaboration, creativity, and a lot of fun along the way. And when we hit our goals, we reward ourselves with unforgettable travel experiences as a team.

YOU MUST HAVE PREVIOUS EVENTS, DMC OR MEETING INCENTIVE MANAGEMENT EXPERIENCE.

MUST BE BASED IN DFW TO BE CONSIDERED.

THIS IS A WORK FROM HOME POSITION.

You are detailed and organized. Your friends may call you a perfectionist. You love managing the details of events and working in a team environment to execute corporate event programs of 10-5000 people. You have a passion for events. You are creative and analytical. You can create a vision for the event, rock a budget in excel, manage a production timeline and execute a memorable experience. All with a huge smile on your face because you LOVE what you do.

We are looking for a successful and enthusiastic DALLAS based Events Program Manager to create and produce meetings, incentives and events from conception through to completion. You will provide outstanding customer service and organize memorable events that meet quality expectations, draw new customers and enhance our current customers' experience.

This particular role is very operations driven. Proposals and event creation will be expected at times, but you’ll mostly work as a team with the Dallas Account Manager to fine tune the details of events that have been contracted. This includes duties such as maintaining timely communication with the client to ensure project alignment, developing detailed event deadlines, designing floor plans, hiring and managing onsite staff, managing all vendors and their contracts, overseeing all outgoing payments, management of flight manifests for transportation needs, and being onsite to manage the event.

Minimum 2 years of experience in leading meeting, incentive or event travel company or for a corporation where you planned and executed meetings, incentives and events.

Responsibilities : Responsible for the research, scheduling, booking and coordination of local area-based events and occasional out of the area destination events.

Manage the project budgets to ensure the maximization of gross profitability

Track key project milestones, and develop and execute against project plans and critical deadlines.

Responsible for the execution of all event-related administration and reporting, including budget tracking, invoices, contracts, permitting, creative requests, internal status updates and distribution, presentation development, metrics tracking, etc.

Develop relationships with client personnel that fosters long term client connections.

Builds a knowledge base of each client’s business, organization, and objectives

Experience of working within a demanding fast-paced environment to very high standards.

Interacts with all customers at the events and provides top notch customer service daily.

Manage production & design of all on-site meeting materials

Produce, manage and circulate key communications e.g. weekly status reports to all key meeting stakeholders

Travel on-site to conduct site inspections & undertake planning meetings with all suppliers, when required

Plan, attend & execute project planning meetings - face to face, Teams and / or conference calls, where required

Ensure client Business Owner and client stakeholder are up to date with all aspects of program planning arrangements throughout the course of the program

Attend project debrief post event

Manage & co-ordinate Client requirements with all 3rd party suppliers (Transportation companies, venues, freelance staffing, restaurants and menus, security, decor providers, etc.), where required

Assist in managing supplier pricing, holds, releases and inventory offerings

Submit accurate final reconciliation of events within agreed timelines

Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for clients

Attend networking events and continuing education events

Travel may be required, estimated no more than 20%

Superior written and verbal communication skills

Outstanding project management and time management skills, including the ability to work on multiple projects under sometimes demanding deadlines

Build a rapport with key supplier contacts through client communication, social activities, etc. and contributing to new ideas and options for clients and including in templates

Build creative proposals based on client requirements

Ability to work flexible hours, and weekends, when required by the job / task (especially during peak times)

Requirements : Strong organizational skills with the ability to manage multiple responsibilities and events while maintaining high quality standards

A strong knowledge of the events / meeting / incentive industry, including destinations, is preferred.

Extensive PC skills and in-depth experience with office suite. (Outlook, Word, Excel, PowerPoint)

Canva experience a plus but not required

CVENT or registration platform experience a plus but not required

Self-motivated go getter.

Thorough understanding of Food & Beverage and BEOs

Proven event management experience

Experience with Cvent registration tool or comparable a plus

Have a keen eye for detail, quality management, production experience, and multiple team coordination

Strong budget management skills (excel knowledge a must)

Ability to work with all levels from managers to CXO’s.

Ability to simultaneously see the big picture and the minute details

A strong attention to detail

Strong contract and negotiation skills

To apply, please send your resume, cover letter, and salary range to info@innovatx.com . If you apply through LinkedIn, please attach a copy of your resume. No phone calls, please. Innovatx Events is an Equal-Opportunity Employer.

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