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Office Administrator / Bookkeeper
Office Administrator / BookkeeperPrevail Recruiting • Syracuse, NY, US
Office Administrator / Bookkeeper

Office Administrator / Bookkeeper

Prevail Recruiting • Syracuse, NY, US
Hace más de 30 días
Tipo de contrato
  • A tiempo completo
Descripción del trabajo

Job Description

Job Description

Office Manager – Construction Industry

Location : Syracuse, NY

About the Company :

Join a well-established, family-oriented construction company that has been a trusted name in the industry for more than three decades. This organization has built a stellar reputation for delivering high-quality, environmentally responsible, and socially conscientious projects across the Northeastern, Midwestern, and Mid-Atlantic United States. Known for its amazing culture and close-knit, team-driven atmosphere , this company values its people just as much as the clients it serves.

Position Overview :

We are seeking an experienced Office Administrator to support accounting, project management, and administrative functions for multiple active construction projects. This role will be a key liaison between the project management team, accounting staff, vendors, subcontractors, and clients , ensuring seamless communication and strong organizational flow.

Key Responsibilities :

  • Manage and process AP / AR tasks, subcontractor billing, and client invoicing.
  • Provide full-charge bookkeeping support , preparing detailed reports for leadership and project staff.
  • Coordinate and maintain documentation, including contracts, purchase orders, change orders, and RFIs .
  • Maintain accurate and organized project files while tracking project progress, change orders, and job status.
  • Communicate daily with project managers, site superintendents, and external partners to ensure administrative accuracy.
  • Support the project team with reporting, scheduling, and document management.
  • Build and maintain strong working relationships with clients, consultants, and subcontractors.
  • Contribute to overall organizational efficiency through problem resolution and cross-departmental collaboration .

Qualifications :

  • Solid employment history with demonstrated success in full-charge bookkeeping .
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) with advanced spreadsheet / reporting skills.
  • Experience with construction accounting software such as Timberline or Sage Intacct (strongly preferred).
  • Strong accounting, math, and organizational skills; highly detail-oriented with the ability to meet deadlines.
  • Excellent verbal and written communication skills.
  • Ability to adapt quickly to new software and processes.

    • Work Environment :

  • Office-based role in Syracuse, NY with no travel required.
  • Standard office equipment use (computer, phone, printer, copier, fax, etc.).
  • Collaborative and professional environment with a strong emphasis on teamwork and customer service.

    • Compensation & Benefits :

  • Competitive salary (commensurate with experience).
  • Comprehensive health, dental, and vision insurance.
  • 401(k) with employer match.
  • Paid time off and holidays.
  • Professional development and growth opportunities within a family-like, supportive company culture .

    • Contact : Chris De Cecco

    Vice President of Recruiting

    chris.dececco@Prevailrecruiting.com

    (949)276-9529

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    Office Administrator • Syracuse, NY, US