Payroll Supervisor

Description

Closing Date to Apply : Open Until Filled

Salary : $86,569.60 to $139,380.80

Typically, selected candidates are hired at a salary rate between the minimum and midpoint of the range.

Benefits : This link below will provide you with Grant PUD’s benefit that may be available if hired, different employee types are eligible for different benefits.

Grant PUD — Unified Insurance Program (uip-wa.org)

Grant County PUD will be administering a background check as part of the hiring process, if selected for this position.

Position Summary

Under administrative direction, the Payroll Supervisor oversees the organization’s payroll operations to ensure timely, accurate, and compliant processing of employee compensation. This role is responsible for implementing and maintaining payroll policies and procedures that align with accounting standards, internal controls, and regulatory requirements. The Payroll Supervisor ensures payroll activities support organizational goals, budgetary guidelines, and reporting needs.

As a key member of the Accounting department, the Payroll Supervisor manages the end-to-end payroll process, including timekeeping validation, wage calculation, payroll tax reporting, and distribution of employee pay and related liabilities. This position supervises payroll staff, fostering a culture of accuracy, efficiency, and continuous improvement. This role also serves as a liaison between Finance, Human Resources, and external agencies to resolve payroll-related issues and ensure compliance with federal, state, and local laws.

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following :

Directly supervises payroll staff in the accurate and timely processing of District payroll, including salaries, wages, benefits, garnishments, taxes, and other related liabilities.

Reviews and approves payroll transactions and reconciliations to ensure accuracy, completeness, and compliance with accounting standards.

Maintains accurate employee and accounting records through documented reconciliations, internal controls, and audit trails.

Ensures bi-weekly payroll processing and distribution are completed in accordance with District policies and collective bargaining agreements.

Applies extensive knowledge of accounting principles and standards to payroll operations, including the recording of time, expense, and payroll liabilities.

Ensures payroll entries are properly integrated with the general ledger and financial reporting systems.

Supports month-end and year-end close processes by preparing and validating payroll-related transactions and reconciliations.

Assists with payroll tax accounting, including guidance on filings, payments, and documentation preparation.

Collaborates with the Accounting team to ensure payroll data aligns with budgetary and financial reporting requirements.

Develops, implements, and continuously improves payroll policies and procedures to ensure compliance with internal controls and external regulations.

Ensures payroll practices align with all applicable local, state, and federal payroll regulations, including WAC, RCW, and IRS requirements.

Demonstrates full understanding of and adherence to Grant PUD’s Payroll and Human Resources policies and procedures.

Collaborates closely with Human Resources to ensure accurate setup and maintenance of employee benefits, deductions, and compensation structures.

Responds to inquiries and resolves issues related to payroll processing, reporting, and distribution.

Acts as the first-level escalation point for complex payroll errors, complaints, or discrepancies.

Demonstrates proficiency with payroll software and related financial systems, including understanding of system setup, configuration, and functionality.

Monitors payroll processes using Key Performance Indicators (KPIs) to ensure goals, deadlines, and service levels are met.

Facilitates internal and external audits by providing required documentation, reconciliations, and system reports.

Recruits, interviews, hires, and trains payroll staff.

Provides constructive and timely performance feedback and evaluations.

Supports team development and fosters a culture of accountability, accuracy, and continuous improvement.

In this position, if needed to operate a GPUD vehicle for business purposes, please refer to the Vehicle / Asset Usage Policy, IS-TA-POL-001.

Demonstrates commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.

Understands and adheres to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & procedures.

Actively participates in all aspects of Grant PUD’s safety program, including :

Following all safety policies and procedures.

Reporting unsafe conditions and incidents within 24 hours.

Accepting feedback and modeling safe behaviors.

Supporting work stoppages when unsafe conditions are identified.

Accept responsibility for safety of all team members and model safe behaviors by :

Clearly defining and completing performance-focused safety activities required of you and your team.

Supporting work stoppages by employees when they identify unsafe / hazardous working conditions.

Acknowledging compliant safety behaviors and good safety performance from members of your team(s).

Required Qualifications : (Education and Experience, License, and / or Certification)

Bachelor’s degree in Accounting, Business Administration, or a closely related field, OR 2 additional years of relevant experience in lieu of degree.

Five (5) years’ experience in payroll processing or accounting with a payroll focus.

Experience must demonstrate progressive levels of responsibility with a minimum of two (2) years’ supervisory or management experience.

Preferred Qualifications : (Education and Experience, License, and / or Certification)

Professional certification in payroll administration, human resources, or closely related field.

Experience in payroll processing for a public utility or governmental entity.

Other Knowledge, Skills, and Abilities

Extensive knowledge of payroll accounting principles, including journal entries, reconciliations, general ledger integration, and payroll tax reporting.

Knowledge of federal, state, and local payroll laws and regulations and their application, including the District’s Collective Bargaining Agreement provisions affecting pay.

Strong analytical and problem-solving skills with the ability to interpret complex financial and regulatory information.

Supervisory and leadership skills, including coaching, mentoring, and staff development.

Excellent verbal and written communication skills, with the ability to interact professionally across departments and with external partners.

Strong organizational skills and attention to detail to manage high-volume, deadline-driven processes.

Ability to understand and apply technical language, such as federal regulations, accounting standards, and system documentation.

Technical writing and proofreading skills for preparing policies, procedures, and audit documentation.

Proficiency with payroll, financial systems, and Microsoft Office with advanced Excel skills preferred (e.g., pivot tables, formulas, data validation).

Ability to learn and navigate payroll and financial systems, including understanding system configurations and data flows.

Commitment to confidentiality and sound judgment when handling sensitive payroll and personnel information.

Physical Requirements

Position may be eligible for hybrid work arrangement : ☐Yes ☒No

Majority of work is performed in a standard office setting.

Typical shift of employees in this position : ☒8 hours ☐9 hours ☐10 hours ☐12 hours

• For a full list of requirements, the applicant / incumbent should refer to the Physical Capacity Evaluation (PCE).

The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights () notice from the Department of Labor.