Accounts Payable / Service Coordinator Assistant (Part-Time) - RSQ Fire Protection

RSQ Fire Protection (RSQ) – Accounts Payable / Service Coordinator Assistant

RSQ is a full-service fire protection contractor, focusing on industrial, advanced technology and commercial projects. We perform both design-build and bid / spec fire protection contracting services for the industrial, commercial, and pharmaceutical markets. We offer turnkey service and installation throughout Indiana. Visit our website to find out more :   www.rsqfireprotection.com

Our employees are highly skilled with a diversified range of abilities. We pride ourselves on our work quality.

We are looking for the right person to join our team as an  Accounts Payable / Service Coordinator Assistant .  Is that you? If so, we want to talk to you!

Responsibilities

Support the accounting and service teams by ensuring invoices are processed accurately, vendor accounts are reconciled, and clients receive excellent assistance. Your work helps the department run smoothly and efficiently.

• Match invoices and delivery tickets on assigned jobs and code for data entry while working with Project Managers and Superintendents to ensure timely approval of invoices.
• Process rental, utility, overhead, and other non-job-related invoices for data entry; troubleshoot problem invoices; and reconcile vendor statements.
• Communicate with vendors as needed to request invoice copies or correct payment applications.
• Assist the Service Coordinator in providing support, billing, and pricing for the Service Department.
• Manage time effectively and prioritize tasks to ensure completion of all duties and tasks assigned, adhering to deadlines.
• Answer and direct all incoming phone calls.

Key Attributes

What It Takes

2+ years of relevant work experience

Beginner–intermediate knowledge of Excel, Microsoft Word, and Outlook

Intermediate knowledge of various accounting software

Construction accounting software experience – preferred