Substitute Financial Aid Coordinator

Salary : $33.66 Hourly

Location : San Bernardino Valley College and / or Crafton Hills College, CA

Job Type : Substitute

Job Number : 2426-00034

Department : Various Departments

Opening Date : 07 / 04 / 2025

Closing Date : Continuous

Work Schedule : Various hours depending on department needs

Work Days / Year : Various days depending on department needs

Mission Statement : SBCCD positively impacts the lives and careers of our students, the well-being of their families, and the prosperity of our community through excellence in educational and training opportunities.

Job Description

This posting is to create a pool of qualified applicants for the current and / or upcoming academic year. While the department may not be actively recruiting at this time, applicants who meet all minimum qualifications and have submitted complete application materials will be contacted if a substitute position becomes available.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

SUMMARY DESCRIPTION

Coordinates various financial aid programs and processes within primary responsibility in a specialized area according to established policies, procedures, federal and state guidelines; assists students in applying for financial aid; and coordinates operations and activities within the Financial Aid Office.

DISTINGUISHING CHARACTERISTICS

This class is distinguished from the Financial Aid Specialist position by the performance of a variety of duties requiring considerable experience in the application and interpretation of regulations and policies governing financial aid programs and office operations such as outreach, scholarships, and federal work study.

SUPERVISION RECEIVED AND EXERCISED

Receives minimal direction from supervisor; works from procedures and best practices on general objectives; refers only specific matters to supervisor. May provide technical and functional direction to student workers.

REPRESENTATIVE DUTIES

The following duties are typical for this classification

• Administers and reconciles financial aid and scholarship programs; coordinates and participates in Financial Aid Outreach Program; collects student data and provides information about financial aid programs and program eligibility to students; assists students in filling out scholarship and financial aid forms and applications.
• Oversees the student award process; receives and processes completed eligible financial aid files; verifies information, records, and documents; computes aid eligibility using established criteria delineated by state and federal guidelines and District policies; awards and / or adjusts state, federal and scholarship awards; enters information and amount of award into assigned programs; generates missing information letters / emails to students.
• Coordinates the application process and administration of a variety of grants and financial aid in accordance with established procedures and State regulations.
• Coordinates scholarship program through determination of eligibility and selection of recipients; communicates with awardees, donors, and other constituents to coordinate campus, state, and federal scholarship programs; receives and processes funds from donors and arranges for payment to scholarship recipients.
• Prepares and maintains records related to the administration of financial aid and scholarship programs according to department procedure; completes all scholarship program certification reports for student funding requests; assists in compiling data for various financial aid reports as needed.
• Coordinates the federal work study program on and off campus; coordinates the allocation of positions to campus departments; processes job orders and payroll documents; oversees the placement of students in available positions; monitors departmental usage of positions.
• Coordinates assignment of dates, facilities, presentations, orders, and secures special services and equipment for classes and presentations, including audio-visual equipment and materials from local high schools and related organizations; prepares materials including, applications, handouts, presentation materials and financial aid consumer information.
• Serves as a financial aid liaison for a variety of student groups; provides financial aid outreach to low-income or disadvantaged communities; recruits students to apply for financial aid; disseminates financial aid program information to high schools, local agencies, and the public; conducts presentations regarding scholarships, financial aid program services and opportunities to increase financial aid awareness.
• Provides information on admissions, scholarships, financial aid and registration policies and procedures; provides guidance to students on all aspects of student financial aid such as satisfactory academic progress, eligibility, appeals, scholarships, rules and regulations; monitors financial aid applicant results.
• Coordinates, plans, develops and conducts internal and external presentations or workshops on and off campus to provide any, prospective and continuing students with specialized assistance and information on financial aid and scholarships, to inform student of program requirements and appropriate deadlines; incorporates educational trends and community needs into workshops and presentations.
• Stays current with federal and state regulations and guidelines pertaining to financial aid and scholarships.
• Coordinates accurate transmittal and disbursement of various funds.
• Assists in the import of financial aid applications as needed; processes financial aid applications (packaging) and scholarship forms according to established procedures; verifies student's academic progress in accordance with office policy's and federal regulations; requests transcripts, records and other data needed to determine status of financial aid applications, and adheres to the requirements of FERPA as it applies to student records.
• Develops, updates, and maintains forms, spreadsheets, databases, handbooks, manuals and other written materials to facilitate student award coordination.
• Assists in the development of student budgets, and in developing Financial Aid department policy.
• Performs other duties related to the primary job duties.

The following generally describes the knowledge and ability required to enter the job and / or be learned within a short period of time in order to successfully perform the assigned duties.

CORE COMPETENCIES :

Analyzing and Interpreting Data

Customer Focus

Reading Comprehension

Professional and Technical Expertise

Critical Thinking

Attention to Detail

Using Technology

Team Work / Involving Others

Writing

Adaptability

Innovation

Listening

Legal and Regulatory Navigation

Professional Integrity and Ethics

Valuing Diversity

Qualifications

Education / Training :

An Associate's degree in Business, Accounting, Social Sciences, Human Services, or a related field from an accredited college or university.

Experience :

Four (4) years of increasingly responsible experience in the administration of a Financial Aid program.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment : Work is performed primarily in a standard office setting.

Physical : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to occasionally lift, carry, push, and / or pull light to moderate amounts of weight up to 25 pounds; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision : See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing : Hear in the normal audio range with or without correction.

Employment Requirements

The person selected for hire will be required to complete the following pre-employment requirements :

Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's

This position is not eligible for full-time benefits.

01

I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the District and / or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the District reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and / or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.

02

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03

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