Small Business Development Center Administrative Assistant PT

Small Business Development Center Administrative Assistant PT

Aurora Downtown Campus

Part-time Support Staff

Hybrid Option : No

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success. Your future starts here - join us today!

This position is responsible to the Small Business Development Center Manager and assists the Manager in scheduling meetings and general office duties. This position also facilitates business procedures with other departments, and enhances the image of the department, and the College, by use of effective public relations techniques.

Serve as receptionist / answer SBDC telephone calls, send faxes and maintain a log regarding e-mail contacts from clients.

Prepare confidential data, such as : client information and filing client business plans, marketing plans, financial plans, client evaluations, etc.

Assist with marketing activities, including preparing the SBDC e-newsletter, maintaining the SBDC web and social media pages, and publicizing SBDC services and events.

Prepare necessary materials for SBDC seminars and public speaking events.

Type, proofread correspondence, and copy materials.

Assist with the maintenance of necessary records / files relating to : Seminar offerings / seminar outlines; books, materials and media; client records / correspondence by company; and the departmental database.

Handle the flow of verbal and written communications and requests.

Maintain computerized database and facilitate mailings.

Assist with registration information for individuals or companies as needed.

Maintain office files and supplies.

Perform other duties as may be assigned.

Minimum Qualifications

High school diploma or equivalent required.

Two years' related secretarial experience required.

Working knowledge of Windows and Microsoft Office Suite.

Good communication and human relations skills.

Bilingual in English / Spanish Preferred

Please attach the following documents when applying :

• Cover Letter-Yes
• Resume-Yes
• References-No (Can be provided at interview)
• Transcripts-No (Can be provided at interview)

Position Details

req2014

Grant Funded : No

Minimum Starting Rate : 19.33 - 23.29

Compensation Type : Hourly

Compensation : The pay for this position will be determined by your experience, education, and qualifications.

Work Schedule : Other M-F 8 : 30AM TO 1 : 30PM

Work Hours : 25 hours / week

Testing : No

Targeted Hire Date : 11 / 3 / 2025

Benefits : Click to See Benefits Page

Special Instructions : Please attach all required documents at time of application.

EOE, including disability and veteran