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Accounts Payable & HR Assistant
Accounts Payable & HR AssistantElectronic Evolution Technologies Inc • Reno, NV, US
Accounts Payable & HR Assistant

Accounts Payable & HR Assistant

Electronic Evolution Technologies Inc • Reno, NV, US
Hace más de 30 días
Tipo de contrato
  • A tiempo completo
Descripción del trabajo

Job Description

Job Description

SUMMARY :

The Accounts Payable & HR Assistant is a general clerical position in our Accounting / HR Department. This position is responsible for processing accounts payable invoices through a paperless system and initiating timely payment according to vendor terms. This role reviews vendor statements and identifies issues in a timely manner to ensure no interruption in the flow of goods and services to the company. The Accounts Payable & HR Assistant also provides administrative support on all personnel matters and payroll processing while utilizing ADP TotalSource.

DUTIES AND RESPONSIBILITIES :

  • Retrieve invoices from emails, vendor portal locations and mail
  • Review all invoices for appropriate documentation and approval according to company policy
  • Sort, code, match, and enter invoices into ERP system
  • Process electronic payments and check runs
  • Create debit memos for returns to vendor
  • Record sales and use tax appropriately
  • Maintain vendor files
  • Correspond with vendors and respond to inquiries
  • Research and resolve invoice discrepancies and issues
  • Monitor accounts and reconcile vendor statements to ensure payments meet terms and all discounts are taken
  • Compile monthly reports and reconciliations
  • May assist with month-end closing activities
  • Provide supporting documentation for audits or projects
  • Prepares payroll for processing
  • Maintain documentation of detailed procedures
  • Process annual 1099’s
  • Prepares payroll for processing
  • Performs customer service functions by answering applicant and employee questions
  • Maintains records, reports, and logs pertaining to employees and applicants
  • Assists with recruitment and hiring process
  • Conducts new employee orientation, pre-employment screening, reference checks
  • Prepares new employee files and verifies I-9 documentation
  • Participates in benefits administration to include benefit enrollment for new employees, claims resolution, change reporting, and approving invoices for payment
  • Assists with the processing of terminations
  • May be asked to perform other duties at a lower level or higher level of proficiency or not related to this classification

QUALIFICATIONS :

  • High School diploma or GED
  • Minimum 2 years accounts payable or bookkeeping experience
  • Minimum 1 year human resources experience
  • Knowledge of accounts payable and general accounting procedures
  • Proficiency with Microsoft Excel, Word, and Outlook
  • Technology proficiency with computers for office software, communication tools, and digital record keeping
  • Excellent data entry skills
  • Other skills required :

    • Detail oriented to ensure accuracy

  • Effective verbal and written communication skills along with excellent interpersonal skills
  • Strong organizational and planning skills
  • Ability to work under pressure, prioritize, and complete multiple tasks within strict deadlines
  • Using logic and reasoning to offer solutions to problems
  • Exercise judgment and maintain confidentiality
  • Ability to maintain confidential and meticulous records
  • Work with integrity, dependability, and initiative

    • COMPETENCIES :

  • Attendance / Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

    • PHYSICAL DEMANDS AND WORK ENVIRONMENT :

  • Occasionally required to stand.
  • Occasionally required to walk.
  • Continually required to sit.
  • Continually required to utilize hand and finger dexterity.
  • Occasionally required to climb, balance, bend, stoop, kneel or crawl.
  • Frequently required to talk or hear.
  • While performing the duties of this job, the noise level in the work environment is usually quiet.
  • The employee must

    • occasionally lift and / or move up to 50 pounds.

  • frequently lift and / or move up to 10 pounds.
  • Specific vision abilities required by this job include : close vision

    • ABOUT THE COMPANY :

    EE Technologies is an electronics manufacturer in south Reno. Benefits include :

  • Every other Friday off
  • Medical, dental, vision, life, and disability insurance available first of the month after hire
  • 401K
  • PTO
  • 9 Paid Holidays
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