Administrative Services Manager

Job Description

Job Description

D.A. Davidson Companies is an independent, employee-owned company with a rich history spanning more than 80 years. We are dedicated to conducting our business in accordance with the highest standards of integrity and ethics, and delivering outstanding service to our clients and each other. We support a friendly, open and supportive culture, and encourage candid communication and productive engagement that make our companies and each of us better. Just as we work to improve our clients’ financial well-being, we also work to strengthen local communities—and giving back is one of our core values. You can learn more about our company culture and impact in our latest annual report.

Summary / Function :

Supervise the activities of the Administrative Services department to ensure that professional, expedient administrative service is given to all departments and office locations in a cost effective and timely manner.

Qualifications :

• Seasoned knowledge and background in office services functions to include mail processing operations, records management, supplies procurement, courier vendors and on-line supply ordering systems.
• Prior supervisory experience or successful leadership work history
• Ability to function with minimal supervision and make decisions in order to manage a variety of duties simultaneously while meeting deadlines and objectives.
• Proficient with Microsoft Office, including Outlook, Excel, Word and Teams 365. Ability to operate a mail scale and postage machine, FedEx with Ship Manager, folding and wrapping machines, laminator, fax copier and multi-line telephone.
• Ability to interpret and apply various regulations and changes affecting mail operations.
• Strong interpersonal, negotiating and oral / written communication skills.
• Ability to lift 20 to 70 pounds.
• Ability to establish priorities and make independent decisions in order to manage many diverse services.
• Strong organizational skills
• Follow policies and procedures. Maintain client confidentiality.
• Communicate in a clear and service-oriented manner. Use appropriate, professional language and grammar to effectively exchange ideas and information.
• Ability to proactively work with both external and internal clients. Relate with others in a professional manner in order to accomplish work responsibilities and objectives.
• Ability to maintain regular, predictable attendance.
• The qualifications and physical demands described in this job description are representative of those most appropriate for successful performance of the essential functions of this job. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Duties :

What we offer :

The compensation offered will be determined on a case-by-case basis considering a variety of factors including, but not limited to, the skills, relevant work experience, and geographic location of each specific candidate. This role is eligible to participate in applicable D.A. Davidson variable compensation programs.

At D.A. Davidson, we are committed to fostering a diverse environment that supports the development and inclusivity of all employees.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Please answer all questions carefully : incomplete or inaccurate answers may impact your potential employment. By clicking Submit Application, you declare that all statements in this application are truthful to the best of your knowledge. California applicants please see D.A. Davidson's California Resident Privacy Policy.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.