Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Elizabeth, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations while ensuring an organized and welcoming environment. The role requires strong organizational skills, a proactive attitude, and the ability to multitask effectively in a dynamic setting.

Responsibilities :

• Welcome and direct customers, visitors, and vendors to the appropriate staff members.
• Process and manage invoices, purchase orders, and inventory records through accounts payable systems.
• Maintain accurate logs of customer names and referrals on a daily basis.
• Organize and distribute incoming mail to relevant departments.
• Handle branch petty cash and report deposits and credit card transactions to corporate.
• Scan and archive final recap packages for accounting purposes.
• Ensure proper filing of truck records after transaction completion by the Finance and Insurance Manager.
• Provide backup and support for the Finance and Insurance Manager as needed.
• Check titles promptly upon arrival and maintain compliance with auditing guidelines.
• Perform copying, scanning, and filing tasks while adhering to organizational standards.
• High school diploma or equivalent is required.
• Prior experience in accounts payable and customer service is preferred.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent interpersonal communication skills with a focus on customer service.
• Ability to adapt to changing priorities and work effectively in diverse situations.
• Familiarity with basic accounting processes and record-keeping.
• Positive attitude and detail-oriented approach when interacting with coworkers and clients.