Budget Specialist

Budget Specialist

Budget Specialist to manage all of the dean's accounts, approve expenditures and track spending in the College of Arts and Science (CAS). The Budget Specialist maintains spreadsheets for all financial accounts in the Dean's office, verifies them against monthly reports, maintains a database of all budgetary commitments, and provides CAS leadership with analysis of current and projected needs based on historical data, anticipated income, and current outstanding commitments.

The Budget Specialist :

• Approves all expenditures utilizing a CAS Cost Center, Miami Specified, or Gift account.
• Reviews and approves purchases made on departmental P-cards; tracks spending of startup funds for the CAS and spending of special program funds, which includes faculty startup accounts, approximately 35 Dean's Scholar accounts, 15 Hughes Scholars accounts, and numerous Student Tech Fee accounts.
• Distributes funds to departments : annual budget, equipment funds, research funds, startup funds, recruitment funds, student enrichment funds, to include verifying expenses and appropriate use of the fund.
• Assists in annual review of all CAS policies and procedures, including budget, travel, Hughes Scholars, Dean's Scholars, etc., and publishes them to the departments.
• Provides support to all CAS departmental office personnel in matters related to proper procedures, assists in training new staff on budget procedures, and acts as liaison with Purchasing and Accounts Payable on ways to handle special situations as they arise.
• Initiates all purchases for the Dean's office, Advising, IT-support, Strategic Initiatives, and Pre-Law; collects equipment requests, notifies departments of items approved for purchase, and oversees their purchase.
• Other duties as assigned by the Dean.

Minimum Requirements :

Required Application Documents :

Special Instructions :

Additional Information :