Assistant Director, Payroll & Tax Compliance

Posting Information

Posting Number2025593

Posting / Functional TitleAssistant Director, Payroll & Tax Compliance

University Pay Plan TitleAsst Dir, Payroll & Tax Compliance

LocationSan Marcos

DepartmentOffice of Payroll & Tax Compliance

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$5,481.00

Job CategoryExempt

Required Qualifications : Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Bachelor’s degree in accounting, finance, or a related field.; or equivalent work experience.

Proven experience in payroll processing, payroll accounting, and / or payroll tax compliance.

Strong numerical aptitude and attention to detail.

Proficient in Microsoft Office Suite, particularly Excel.

Effective communication skills, both written and verbal.

Preferred Qualifications

Knowledge of payroll regulations and compliance requirements.

Ability to handle sensitive information with integrity and confidentiality.

Excellent organizational and time management skills.

Job Description

A Payroll Assistant Director oversees the payroll department’s daily operations, ensuring accurate and timely payment to employees while maintaining compliance with federal, state, and local regulations. This role involves managing payroll accounting processes, including ledger entries, reconciliations, and financial reporting, as well as supporting internal and external audits. The Payroll Assistant Director responds to employee inquiries, assists with system upgrades and process improvements, and helps develop and implement payroll policies and procedures. Strong organizational, analytical, and communication skills are essential, along with a thorough understanding of payroll systems and regulations.

Job Duties

Oversee the entire payroll process ensuring timely payment to employees and complying with all applicable payroll regulations at the federal, state, and local level.

Manage the payroll accounting processes, including ledger entries, reconciliations, and record-keeping ensuring accurate financial reporting.

Manage Payroll Overpayments : Identify, reconcile, collect, deposit, and account for employee claims.

Responsible for the Texas Comptroller Multivendor Reimbursements & HRIS and ensure all transactions via USAS are made accurately and in compliance with state guidelines.

Approve payments to third-party payroll vendors.

Maintain accurate payroll records and employee data for reporting purposes.

Prepare and submit payroll reports for management and regulatory compliance.

Provide support for internal and external audits related to payroll.

Prepare and file accurate and timely payroll tax returns (federal, state, local).

Respond to employee inquiries and assist in payroll-related matters.

Assist with year-end processing and the distribution of W-2 and 1042-S forms.

Collaborate with HR, Budget, IT and finance teams to streamline payroll processes and improve efficiency.

Analyze business processes and identify opportunities for improvement. Develop and implement strategies to enhance operational efficiency and effectiveness.

Assist in system upgrades and process improvements working closely with cross-functional teams..

Assist in the development and implementation of payroll policies and procedures.

Provide administrative support for various payroll projects.

Stay current with payroll best practices, and laws and regulations to ensure compliance.

Maintain the Payroll Office website.

Additional Information to Applicants

Job Open Date07 / 02 / 2025

Job Close Date (posting closes at midnight)

Open Until FilledYes

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8 : 00AM

Normal Work Hours End5 : 00PM

Posting NoticesYou will be required to electronically attach a resume., You will be required to electronically attach a list of references.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy :

Exceptional Benefits : Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off : Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance : Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth : Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus : Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits : Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security : Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today.

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