Real Estate Services Administrator

Job Description

Our client, a leader in commercial real estate, is seeking a professional and detail-oriented Real Estate Services Administrator to support daily property management operations in Philadelphia, PA . This is a full-time, on-site position operating Monday-Friday 8 : 00 a.m.–5 : 00 p.m . This position starts as a 5.5-month contract opportunity and pays $26-28.50 per hour based on experience. This position is ideal for someone with 5 years of administrative experience who thrives in a fast-paced, service-oriented environment. The Real Estate Services Administrator will be the first point of contact for tenants and vendors, coordinating maintenance requests, verifying vendor insurance documentation, and ensuring smooth daily operations at the property.

Key Responsibilities

• Serve as the first point of contact at the front desk, answering and routing tenant complaint calls professionally and courteously
• Enter and track tenant work orders, ensuring timely follow-up and resolution
• Coordinate with maintenance teams and outside vendors to monitor progress and completion of service requests
• Verify and maintain Certificates of Insurance (COIs) for all vendors and contractors
• Maintain organized documentation and property files related to service requests, vendor compliance, and operational activities
• Provide general administrative support to the property management team, including correspondence, scheduling, and recordkeeping

Qualifications

Nice to Have