Oncology Tumor Board Program Coordinator

Great Lakes Integrated Network IPA (GLIN IPA), is seeking an energetic and self-motivated Oncology Tumor Board Program Coordinator to join our oncology support team on a full-time basis.

GLIN IPA, an affiliate of Kaleida Health and Erie County Medical Center Corporation, is a Buffalo-based, physician-led independent physicians association (IPA) consisting of approximately 1,000 physicians in primary and specialty care. The mission of GLIN IPA is to transform the healthcare experience in Western New York (WNY), promoting high-quality, equitable, and efficient healthcare through innovation and collaboration. With a focus on the premier network of providers in WNY, GLIN IPA's vision is to drive better health and experiences for all patients.

We offer an outstanding benefits package including health, dental, 401K, vacation, and PTO, as well as a great working environment

Position Summary :

The Oncology Tumor Board Program Coordinator plays a critical role in the planning, coordination, and documentation of multidisciplinary cancer conferences (tumor boards) in alignment with Commission on Cancer (CoC) standards. This position ensures accurate case presentation, timely communication among providers, and thorough documentation of recommendations to support high-quality cancer care delivery, clinical decision-making, and accreditation compliance.

Duties and Responsibilities (including but not limited to) :

• Coordination and Logistics : Organize all aspects of cancer conferences including scheduling, case selection, invitation management, agenda development, and logistics.
• Case Preparation : Collaborate with physicians, oncology service line staff, radiology, pathology, and IT, ensuring timely and complete submission of cases to be discussed, including relative clinical information, diagnostic images, and pathology reports.
• Documentation : Prepare meeting agendas and case summaries, documenting conference discussions and treatment recommendations accurately and promptly, while maintaining confidentiality and regulatory compliance.
• Accreditation : Ensure compliance with Commission on Cancer (CoC) and other relevant accreditation standards, report out at CoC workgroup and committee meetings, and assist with other accreditation processes as directed.
• Communication : Facilitate communication between physicians, departments, and other stakeholders involved in the cancer conference.
• Continuing Education : Maintain continuing education credits for physicians, APP's and nursing staff
• Quality Improvement : Support continuous quality improvement by assisting in data collection; tracking attendance and other key metrics, and reporting outcomes from conferences.
• Record Keeping : Maintain an organized system for conference materials and records, including electronic and hard copy documentation.
• Train : Work with new staff and physicians on conference processes, including EMR workflows, as needed.

Required Education and Qualifications :

Knowledge & Skills / Expected Competencies :

Working Conditions

Physical Requirements

Pay range : $75,000 to $85,000 annually

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries / hourly rates will be set within job's compensation range, and will be determined by considering factors including, but not limited to market data, education, experience, qualifications, and expertise of the individual and internal equity considerations

Equal Employment

Our culture encourages individual development, embraces an inclusive environment, rewards innovative excellence, and leads New York in provider and patient satisfaction. Great Lakes Integrated Network (GLIN) values diversity, inclusion, and equity as matters of fairness and effectiveness . We are committed to hiring and retaining a staff that reflects the diversity of the communities we serve, fostering an inclusive working environment where staff of all backgrounds feel welcomed and engaged .

Great Lakes Integrated Network is an Equal Opportunity Employer