Talent.com
Administrative Assistant (Dallas, TX) - Austin Industries

Administrative Assistant (Dallas, TX) - Austin Industries

Austin ExternalDallas, TX, US
Hace más de 30 días
Tipo de contrato
  • A tiempo completo
Descripción del trabajo

Administrative Assistant (Dallas, TX) - Austin Industries

Job Category : Administrative

Requisition Number : ADMIN026621

Posted : August 22, 2025

  • Full-Time
  • On-site

Dallas, TX, USA

Job Details

Description

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies : Austin Bridge & Road, Austin Commercial and Austin Industrial.

Austin Industries has an outstanding opportunity for an Administrative Assistant at our corporate headquarters in Dallas, Texas . The Administrative Assistant provides high-level support to the CFO and EVP of Operations, fostering positive relationships with employee-owners, clients, and suppliers. This role also assists senior management departments with travel coordination, general requests, and maintaining the department office. This position reports 100% onsite to the corporate headquarters located in Uptown Dallas.

Responsibilities : Executive Support

Provide high-level administrative support to Senior Management, including the CFO and EVP of Operations.

  • Support the CFO with logistics and preparation for high-level meetings (e.g., Board of Directors, Audit Committee), including compiling materials, coordinating venues, assisting with technology, and adjusting schedule as needed.
  • Provide administrative support with EVP of Operations the company's Leadership Development Training program.
  • Open offices, prepare workstations, and review communications (texts, emails, and calendars) daily to flag urgent items.
  • Manage calendars, schedule meetings, and coordinate travel arrangements and itineraries.
  • Travel itineraries shall include accommodation and meeting logistics, along with all details required.
  • Identify what meetings should be accepted and what meetings need to be vetted.
  • Communicate regularly with the CEO Admin on CFOs Calendar for PTO and Out of the office notifications as necessary.
  • Maintain annual calendar with major events.
  • Prepare and review meeting materials, presentations, and executive communications.
  • Briefings with senior management on documents or presentation materials required for the day's activities utilizing PowerPoint, Word, Excell and necessary applications.
  • Organize, develop and distribute agendas and follow up action items for specific meetings as identified.
  • Track outstanding requests and approvals, ensuring timely follow-up on projects.
  • Handle sensitive and confidential information with discretion.
  • Validate accounts payable transactions and ensure accurate processing of invoices.
  • Assemble the monthly Financial Binder by the established due date and time. Ensure all required documents are submitted on time; follow up with responsible parties if any are missing. Communicate any delays that may impact the deadline directly to the CFO.
  • Enter weekly executive time in accordance with company policy.

    • Office & Operations

    Liaise with Operations, HR, Legal, and IT to support planning, initiatives, and communication.

  • Manage day-to-day logistics with IT or Austin Property Management including office setup with any technical or building issues if identified.
  • Organize and distribute agendas and follow-up items for meetings.
  • Maintain shared folders and manage document filing, distribution, and security.
  • Develop and manage budgets for office supplies, breakroom, and maintenance accounts, securing annual approval and reviewing monthly with the Corporate Controller. Manage office supplies and centralize purchases as needed.
  • Oversee the breakroom and copy / mail room, including all copiers in the department suite.
  • Ensure maintenance, security, and organization of the department suite.

    • Event Management

    Serve as the first point of contact for internal and external stakeholders, managing access to the EVP of Operations and the CFO.

  • Schedule and coordinate meetings, luncheons, and special events, including logistics and catering.
  • Serve as a contact / resource to provide information pertaining to various special events, company-wide events, and employee-owner related functions.
  • Ensure the conference rooms are prepared for executive meetings, including cleanliness, stocked refreshments, and active Teams setup.

    • General Support

    Provide backup support for the company switchboard.

  • Assist other departments on an as-needed basis.
  • Engage in ongoing professional development to stay current with business tools and practices.
  • Pick up and distribute mail and internal correspondence for the department.
  • Perform other duties as assigned.

    • Qualifications :

  • Minimum of five years of executive-level administrative support experience, preferably supporting senior leadership.
  • Strong background in document control, spreadsheet creation, data visualization, desktop publishing, and presentation development.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional written and verbal communication skills, including grammar, spelling, and phone etiquette.
  • Highly organized, efficient, and resourceful with strong attention to detail.
  • Demonstrates professionalism, initiative, dependability, and a positive, energetic attitude.

    • Requirements :

  • High school diploma or equivalent; associate's or bachelor's degree preferred
  • Proven experience in administrative support, including scheduling, document management, and general office operations.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong typing and data entry skills
  • Excellent verbal and written communication, including drafting, proofreading, and editing professional correspondence
  • Highly organized with the ability to manage multiple tasks, prioritize workload, and meet deadlines
  • Dependable, punctual, and takes initiative, with a professional and customer service-oriented demeanor
  • This position reports 100% onsite to the corporate office located in Uptown Dallas
  • Flexible schedule to accommodate early or late start / end times.
  • Ability to work overtime as needed.
  • Occasional local DFW travel as needed.
  • Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.

    • Benefits & Compensation

    We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https : / / www.austin-ind.com / our-company / 100-employee-owned .

    Austin Industries is an Equal Opportunity Employer.

    See the "Know Your Rights" poster available in English and Spanish .

    About Austin Industries

    Austin Industries and its operating companies engage in almost every type of civil, commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity, Employee-ownership, Exemplary Service and Excellence in Safety.

    To learn more about our history, culture and operations, visit us at www.austin-ind.com .

    No Third-Party Inquiries Please

    This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so ( i.e. , payment must be required pursuant to the terms of a written agreement ).

    Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

    Accessibility Note

    If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

    Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

    Crear una alerta de empleo para esta búsqueda

    Administrative Assistant • Dallas, TX, US

    Ofertas relacionadas
    • Oferta promocionada
    Executive Assistant

    Executive Assistant

    PTR GlobalPlano, TX, US
    A tiempo completo
    Duration : Contract- 6 months with possibility of extending.We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Plano, Texas.The ideal candidate will p...Mostrar másÚltima actualización: hace 15 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    Gulla CPARockwall, TX, US
    A tiempo completo
    Are You the Kind of Person Who Keeps Everything Running Smoothly?.You’re organized, proactive, and the one people count on to keep things on track. You notice the details others miss, solve pr...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    Career GroupDallas, TX, United States
    A tiempo completo
    Administrative Assistant – Global Banking & Markets.Dallas, TX | Temp-to-Perm Opportunity | Start Date : January 5, 2026. A leading global financial institution is expanding its Global Banking & Mark...Mostrar másÚltima actualización: hace 3 días
    Administrative Assistant

    Administrative Assistant

    Butch’s Propane, LLCAddison, TX, US
    A tiempo completo
    Quick Apply
    Butch’s Propane is seeking a detail oriented Administrative Assistant to join our team in Addison, Texas.This position has a primary focus on billing and administrative support for...Mostrar másÚltima actualización: hace 26 días
    • Oferta promocionada
    • Nueva oferta
    Claims Administrative Assistant

    Claims Administrative Assistant

    Aston CarterDallas, TX, US
    A tiempo completo
    We're seeking a detail-oriented Claims Coordinator to support our multifamily real estate portfolio.In this role, you'll manage property and casualty claim files, coordinate with third-party admini...Mostrar másÚltima actualización: hace 2 horas
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    Parkland Health and Hospital SystemDallas, TX, US
    A tiempo completo
    Interested in a career with both meaning and growth? Whether your abilities are in direct patient care or one of the many other areas of healthcare administration and support, everyone at Parkland ...Mostrar másÚltima actualización: hace 3 días
    • Oferta promocionada
    Assistant Project Manager I - Dallas, TX

    Assistant Project Manager I - Dallas, TX

    CECO CONCRETE CONSTRUCTIONDallas, TX, US
    A tiempo completo
    Are you looking for an opportunity to move your career forward with an established industry leader? Join our team at Ceco Concrete Construction! Founded in 1912, Ceco has more than 100 years of exp...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    Beacon HillAddison, TX, US
    A tiempo completo
    Administrative Assistant (Temp-to-Hire | Onsite in Addison, TX 75254 | $20 / hr).The ideal candidate is someone who enjoys creating structure, keeping things running smoothly, and helping others stay...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    IICRCRichardson, TX, US
    A tiempo completo
    We are a small but growing family-owned business looking for a great addition to our team.We believe in empowering our team members to do their jobs to the best of their ability and providing excep...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    ServiceMasterRichardson, TX, US
    A tiempo completo
    We are a small but growing family-owned business looking for a great addition to our team.We believe in empowering our team members to do their jobs to the best of their ability and providing excep...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Executive Assistant

    Executive Assistant

    Career GroupDallas, TX, United States
    A tiempo completo
    Confidential | Executive Assistant to CEO (Dallas, TX).Onsite | Up to $100K base + OT + bonus.CEO of one of their key business lines. You’ll also collaborate closely with the New York–based Executiv...Mostrar másÚltima actualización: hace 3 días
    • Oferta promocionada
    Kelly Services Administrative Assistant

    Kelly Services Administrative Assistant

    TradeJobsWorkforce75263 Dallas, TX, US
    A tiempo completo
    Take the next step as our new Kelly Services Administrative Assistant to perform daily responsibilities with dedication.Provide excellent interactions with customers and colleagues.Provide excellen...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    International Window Cleaning AssociationDallas, TX, US
    A tiempo completo
    FT, Mon-Fri, 1 Sat Month, Shift between 9AM-5PM, Weekly Pay, Pay based $41,000-$50,000, Paid Holidays, Medical stipend, Monthly Bonus Structure, On-Site training, Tools Provided.Brightside Cleaning...Mostrar másÚltima actualización: hace 3 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    Delta DallasDallas, TX, United States
    A tiempo completo
    If you’re organized, resourceful, and love keeping a team on track, this could be your next great career move!.Delta Dallas is partnering with a leading company in the. Monday–Friday, 8 : 30 AM–5 : 00 P...Mostrar másÚltima actualización: hace 3 días
    • Oferta promocionada
    • Nueva oferta
    Senior Administrative Assistant (Administrative Support Assistant III) Tech & Product Risk

    Senior Administrative Assistant (Administrative Support Assistant III) Tech & Product Risk

    Texas StaffingPlano, TX, US
    A tiempo completo +1
    Senior Administrative Assistant.Tech & Product Risk Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support ...Mostrar másÚltima actualización: hace 2 horas
    • Oferta promocionada
    Administrative Assistant - Warehouse

    Administrative Assistant - Warehouse

    Dallas StaffingDallas, TX, US
    A tiempo completo
    Purchasing And Supply Chain Assistant.The American Airlines Center is a multi-purpose indoor arena located in downtown Dallas, Texas. The arena serves as the home of the Dallas Stars of the NHL and ...Mostrar másÚltima actualización: hace 2 días
    • Oferta promocionada
    Administrative Assistant - Full-time On-site

    Administrative Assistant - Full-time On-site

    Airspan NetworksPlano, TX, US
    A tiempo completo
    Citizen and live within commuting distance of Plano.Airspan Networks is a global provider of innovative 4G and 5G network solutions, enabling efficient and cost-effective connectivity for operators...Mostrar másÚltima actualización: hace 2 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    Star Sleep & WellnessFrisco, TX, US
    A tiempo completo
    About Star Sleep & Wellness….For our patients, we are a sleep medicine office that treats multiple sleep disorders and strives to provide a medical experience that is unlike most others....Mostrar másÚltima actualización: hace más de 30 días