Sr. Executive Business Administrator

Sr. Executive Business Administrator at The Crosby Group summary :

The Senior Executive Business Administrator at The Crosby Company provides high-level administrative support to the Top Executive, managing schedules, communications, and logistics. This role oversees office management, vendor relations, and supervises two administrative staff members, ensuring seamless daily operations. The position requires exceptional organizational, communication, and project management skills to support a dynamic, confidential, and fast-paced environment within a family office structure.

The Crosby Company is a family office responsible for wealth management and preservation for multiple branches and generations of a single family. The Crosby Company provides middle and back office services to various individual businesses including Curatorial, Foundations, Investments, Trust, Tax and Private Real Estate.

The Senior Executive Business Administrator will provide comprehensive administrative support for the Top Executive of CCNH. The position involves frequent contact with senior-level management, a professional attitude and demeanor, and profound respect for confidentiality.

POSITION DUTIES / ACCOUNTABILITIES :

• Administrative support for Top Executive of CCNH
• Demonstrates a natural ability to think creatively and develop innovative solutions to administrative challenges, enhancing office efficiency and supporting dynamic team needs in a fast-paced environment
• Demonstrates advanced proficiency in Microsoft PowerPoint and other productivity tools (e.g., Excel, Word, Outlook, Teams, and project management software) to create high-impact presentations, streamline workflows, and enhance executive decision-making and communication
• Proactively anticipates the top executive's administrative needs and manages access to the executive's schedule
• Schedules, plans, and coordinates logistics for meetings, conference calls, domestic and international travel
• Prepares correspondence, memos, presentations and board materials that reflect the voice of the executive team member
• Manages incoming correspondence, screens incoming communications and manages requests for information
• May assist with research and information gathering to support department projects
• Frequently interacts with Fidelity executive management and Principals and their assistants regarding scheduling and other topics
• Safeguards executive privacy and maintains confidentiality of all company and Principal
• Maintains and organizes all files, ensuring that the documents are readily accessible including preparing expense reports, budget preparation and tracking
• Provides backup support to Executive Assistants as needed / requested during EA remote workdays or out of office days.

Office Management and Facility Services

ordering and maintaining supplies for office, janitorial, kitchen supplies and snacks / coffee supplies for third floor and other shared spaces as requested

Management of Two or More Administrative Staff

QUALIFICATIONS : Skills and Knowledge

The Crosby Company Of New Hampshire is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Keywords :

executive support, office management, administrative leadership, schedule coordination, project management, confidentiality, team supervision, vendor management, Microsoft Office, family office