Coordinator for Graduate Programs

Job Summary

The program coordinator for graduate nursing is responsible for providing program coordination and administrative support for the Graduate Nursing Programs (except nurse anesthesia). This is a 12- month position. About Union University Founded in , Union University is a private, coeducational liberal arts-based university offering bachelor’s, master’s, and doctoral degrees, with a total enrollment of about 2,. The main campus is located in Jackson, Tenn., with additional campuses in Germantown and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation’s premier Christian universities. Essential Job Duties

• Assists Associate Dean and Chairs in admitting graduate students into the College of Nursing by: Keeping an accurate and current file with backup on students accepted in the Graduate Nursing Program. Assisting the Graduate Admissions Specialist with applicant information Scheduling and assisting with applicant interviews. Registering all graduate nursing students each semester in the appropriate courses. Completing any related task that supports the progression of the graduate nursing student through the program.
• Maintains an accurate list of faculty advisors for all students enrolled in the graduate nursing program.
• Serve as a solution-oriented resource for the college for faculty, staff, students, and the community of interest.
• Serves as a resource for addressing questions from currently enrolled graduate nursing students or prospective nursing students, which requires familiarity with the different aspects of all graduate nursing programs.
• Performs duties of a receptionist, including answering the telephone, directing calls to the appropriate persons, and routing information.
• Assists the Chairs and nursing faculty in preparing documents associated with the development, implementation, or evaluation of graduate nursing education.
• Transcribes minutes of the assigned committees or other related events associated with graduate nursing program. May be required to transcribe minutes for other meetings as directed by the dean. A draft of the minutes from the meeting must be available for review within 10 business days.
• Prepares correspondence as directed from the Administrative Assistant, Dean, Associate Dean for Graduate Programs, and/or Chairs.
• Maintains a database of information that allows the Dean, Associate Dean for graduate programs, and Chairs to review the success of the graduate nursing program.
• Serves graduate nursing faculty in making travel arrangements for special meetings if needed.
• Maintains an accurate filing system of the graduate nursing program that supports the retrieval of necessary documents for accreditation (CCNE, SACS, and SREB) or other necessary reports. Examples include maintaining course evaluations, alumni evaluations, and exit interviews.
• Prepares for and completes tasks/duties for nursing events that are specifically associated with the graduate nursing program in a timely manner.
• Provides prompt support to the College of Nursing admissions department in sending letters to prospective students or other related tasks.
• Assist with special projects as needed.
• Be available to help with graduation.
• Performs miscellaneous tasks requested from Dean, Associate Dean of Graduate Programs, Chairs, or Administrative Assistant.

Other Job Duties Required Qualifications Graduation from an accredited college or university with a bachelor’s degree is preferred. Previous experience as a program coordinator or administrative assistant is also preferred. This position requires excellent verbal and writing communication skills; excellent interpersonal and organizational and time management skills; demonstrated experience in routine office procedures, such as professional typing, data managements, filing, transcription, and other clerical services; practical knowledge of computers and proficiency in the use of MS Word and Excel; excellent interpersonal skills to work effective with faculty, students, staff, and visitors; and the ability to follow directions with minimum guidelines and supervision. Preferred Qualifications Christian Requirement Successful candidates must be professing Christians who are active members of a local church, enthusiastically support Union University’s Identity, Mission, and Core Values, and articulate a Christian worldview in their work and life.