Program Administrator-Ryan White Program

Program Administrator-Ryan White Program

The Project Administrator is responsible for coordinating and managing the daily administrative operations of a program or project in a designated area.

Job Summary :

The Project Administrator is responsible for coordinating and managing the daily administrative operations of a program or project in a designated area.

Education & Experience :

Degree (Associate or Bachelor) with two (2) years of administrative support experience.

Certifications, Licenses or Registration Required : N / A

Knowledge, Skills & Abilities :

Knowledge of finance, budgeting, and cost control procedures, Proficiency with personal computers and standard office software (e.g., Microsoft Office Suite), Ability to coordinate and organize meetings and / or special events, verbal and written communication skills, interpersonal skills to interact with a wide range of constituencies, and sound decision-making ability and attention to detail.

Responsibilities :

• Oversees the administration of program activities to include arrangement for class room space, special events, and other program needs.
• Responds to inquiries and explains program activities; recommends changes or improvements.
• Serves as a liaison between program and other university offices, external organizations, and the public.
• Collaborates in the scheduling and planning for conferences, meetings, and seminars with responsibility to make necessary arrangements including travel and coordination of events and details.
• Negotiates hotel contracts, physical facility meeting space, and banquet contracts and / or schedules locations for training and academic classes. Resolves administrative and logistical problems to include arrangements for class room space and hotel accommodations.
• Oversees and participates in collection of data and the preparation and submission of applicable reports to support program activities; creates and maintains relevant files and databases.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands :

Requires frequent working hours significantly beyond regularly scheduled hours, frequent travelling to offsite locations, frequent work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 25 pounds, occasional climbing, occasional crouching / stooping, occasional driving, occasional kneeling, occasional pushing / pulling, frequent reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type : Full time

FLSA Designation / Job Exempt :

No

Pay Class : Hourly

FTE % : 100

Work Shift : Day

Benefits Eligibility :

Grant Funded :

Yes

Job Posting Date : 11 / 5 / 2025

Job Closing Date (open until filled if no date specified) :