Assistant Project Manager

Position Summary

The Assistant Project Manager (“APM”) is responsible for supporting the Project Manager in the planning, implementation, and tracking of specific project(s) efficiently and effectively delivering the overall project exceeding the client’s expectations. The APM will oversee the day-to-day functions of small-scale projects in partnership with a Project Manager or Sr. Project Manager and work with the Construction Management team including Field Engineer(s) and Owner Consultants.

Essential Duties & Responsibilities

• Project Coordination
• Assist in planning and scheduling project activities.
• Monitor project progress and ensure milestones are met.
• Manager the flow of project documents between client, consultants, ownership, and other project team members to ensure efficiency and comprehensive documentation including but not limited to contracts, proposals, change orders, invoices, COI’s, email communications, architectural / consultant drawings, reports, etc.
• Assist in developing bid packages.
• Assist with the drafting and reviewing contracts with consultants and contractors.
• Create and project cash flow budgets; review, approve, and track all financial activities throughout the duration of a project.
• Create and update project schedules throughout the duration of the project.
• Assist the project team in coordinating the receipt of proposals, reports, drawings, and other necessary documents by or before the scheduled deadline.
• Assist in the coordination of the project closeout process ensuring all warranties, invoices, lien waivers, and O&M manuals are received, saved, and sent to client to successfully closeout the project.
• Reporting and Communication
• Provide regular updates on project status to the Project Manager.
• Communicate with stakeholders regarding project requirements and progress.
• Schedule, manage and attend all project, design and construction (OAC) meetings.
• Collaborate with team members, vendors, and stakeholders to align on project goals.
• Track and report on budgets, schedules, and resource allocation.
• Risk Management
• Identify potential risks or delays and propose solutions.
• Ensure compliance with organizational policies and regulations.
• Administrative Support
• Prepare invoices, estimates, and budgets.
• Maintain and organize project documentation (e.g., contracts, reports).
• Schedule, manage and attend all project, design and construction (OAC) meetings.
• Ensure meeting minutes and agendas are prepared and documented timely and accurately for all project meetings.
• Research information to support decision-making processes.
• Support and assist the Project Manager or Sr. Project Manager in managing the project team to ensure efficient and accurate completion of all projects.
• Specialty Areas (may not be applicable to all APMs)
• Bond Exoneration
• Dry Utility Consulting and Coordination
• Forward Planning and Entitlements
• HOA, DRE, and Community Planning
• Other special projects and duties as assigned.

Education | Qualifications | Success Factors

Education & Certifications :

• Completion of High School education or equivalent is required.
• BS in Construction Management, Engineering, or related field of study is preferred.
• CCM, CAPM, PgMP, AIA, PE LEED, CPE, CEP, CCP, PSP, CMIT, or MRICS certifications, is preferred.
• OSHA 10 (or higher) certification is preferred.

Qualifications :

• A minimum of 1-2 years of experience in Construction Management, Engineering, or related field is required.
• General knowledge and understanding of general engineering construction.
• Ability to quickly analyze, compare, and interpret detailed but sometimes poorly defined information within deadlines.
• Ability to review drawings and specifications to become completely familiar with the project and identify long lead times and critical path items.
• Proven experience in managing small to medium sized projects; identifying discrepancies and implement corrective actions (under supervision).
• Proficiency in Microsoft Excel and Word and Project Management software, and Bluebeam Revu.

Success Factors :

• Understand how your role contributes to the organization's goals.
• Deliver quality work product by role modeling organizational core values.
• Accountability to individual and team goals.
• Consistently build relationships, communicate and collaborate with team members, leaders and clients.
• Proactively participate in educational opportunities ( i.e. Industry Seminars ); reading professional publications; maintaining personal networks; participating in professional organizations ( i.e. Building Industry Association ).
• Possess a working knowledge of the different roles and services CREDE provides and how the project management team fits the project.
• Ability to multi-task, prioritize, and work efficiently.
• Capable of working both independently and in collaboration with the project team.
• Aptitude to perform at high levels in a fast paced, ever-changing work environment.

Working Conditions & Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job.

While performing the duties of this job, the employee is regularly required to :

• Continuous sitting while using computer and / or phone
• Constant use of sight while reviewing documents
• Constant speech / hearing abilities for communication
• Ability to lift up to 20 pounds
• Wearing appropriate personal protective equipment (PPE)

If applicable, list PPE items to be used : close-toed shoes, hard hat, reflective vest, etc. will be required when visiting a construction site .