Grants and Contract Manager, Research & Sponsored Programs

External Applicants :

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

Cover Letter and Supporting Documents :

Navigate to the "My Experience" application page.

Locate the "Resume / CV" document upload section at the bottom of the page.

Use the "Select Files" button to upload your cover letter, resume, and any other required supporting documents. You can select multiple files.

Important Note : The "My Experience" page is the only opportunity to attach your cover letter, resume, and supporting documents. You will not be able to modify your application or add attachments after submission.

Current Employees :

Apply from your existing Workday account in the Jobs Hub. Do not apply from this website.

A cover letter is required for all positions; optional for facilities, campus services, and hospitality roles unless otherwise specified.

Job Description Summary

The Grants and Contracts Manager work independently and provides administrative and financial support to the active research faculty in the primary departments of Chemistry & Engineering with assignments to other active research faculty as needed; coordinates research staff and general administrative functions to include monitoring research program budgets and business affairs, managing research personnel matters, and interpreting policies and procedures. Provides both pre- and post-grant support for individual faculty and is knowledgeable and responsive to faculty regarding budget and proposal preparation and award administration. Proactively reviews budgets and identifies issues or potential problems. Apply analytical and problem-solving techniques to all work duties including financial and human resource matters related to sponsored research.

Job Description

Essential Functions :

• Manages faculty grant, discretionary, and start-up funds. Maintains and reconciles budgets; advises and / or determines allowability of expenditures; informs management of irregularities and proceeds with corrective action.
• Using Workday, organizes and / or prepares financial summary reports; analyzes, summarizes, and interprets information; recommends course of action. Conduct forecasting and budget planning for year-end projections.
• Facilitates proposal writers as they identify future grant opportunities. Aids in interpretation of guidelines and regulatory requirements. Prepares proposal budgets and other administrative sections of applications. Initiates or reviews proposal records in Cayuse.
• Serves as department liaison to the Office of Research and Sponsored Projects, both for the department and individual faculty members.
• Understands and comply with university accounting policies and procedures.
• Assists in compiling reports regarding study operations and progress for internal and external stakeholders, including faculty / staff, Research & Sponsored Programs, IRB, and / or study sponsors.
• Coordinates research personnel actions with Human Resources with regards to job postings, hiring, termination, and employee training. Coordinates graduate student appointments with the Graduate School Office. Maintains records documenting research on employees’ salaries and other HR issues such as job postings and terminations. Serves as liaison to the HR department with regards to research personnel issues on behalf of the assigned departments.
• Understands process and implements appropriate action for faculty summer salary payments and course buyouts.
• Reviews effort certification reports.
• Oversee the system for receipt, processing and approval of invoices and expenditure requests through the department to Financial Services, including University P-Card purchases when startup funds, grants, or discretionary funds are used for such purchases.
• Serves as liaison between the assigned departments and the Procurement Department, Financial Services, Human Resources and Financial Aid (with respect to student employment). Ensures the department follows policies and procedures set forth by other WFU administrative departments.
• Oversee and advise on preparation of monthly journal entries for reallocating or correcting expenses and maintains documentation.

Required Education, Knowledge, Skills, Abilities :

Preferred Education, Knowledge, Skills, Abilities :

Accountabilities :

Physical Requirements :

Environmental Conditions :

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Additional Job Description

Time Type Requirement

Full time Note to Applicant :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his / her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.