Payroll Support Assistant

Job Description

Job Description

Are you a highly motivated payroll professional passionate about hospitality and driven by accuracy? Join our team and cultivate an exceptional guest experience through meticulous payroll processes. We offer an exciting career with unlimited growth potential. The position is part time at 30-32 hours a week.

Benefits

Health, Dental, and Vision Insurance

Paid Time Off (Vacation, Sick Leave, Holidays)

401K Retirement Plan

DailyPay : Access your earned wages when needed

Special team member hotel rates

The Role

The Payroll Support Assistant is critical to ensuring the accurate, timely, and compliant processing of multi-state payroll. You will work with payroll systems, resolve discrepancies, and collaborate with HR and Finance to maintain data integrity, support audits, and drive process improvements.

Primary Responsibilities

Payroll Processing : Oversee the complete multi-state payroll cycle (data entry, calculations, and paycheck distribution). Process all payroll changes (rate, department, direct deposit, re-hires, transfers), review all inputs for accuracy, set up withholding taxes, import and validate time files, review hours, confirm accruals, and process garnishments. Submit final approved payroll to ADP and distribute journals / invoices to Accounting / Ownership.

Compliance & Audits : Ensure strict adherence to federal, state, and local payroll laws and regulations. Maintain audit-ready documentation and prepare for and respond to internal and external audit inquiries. Handle unemployment notifications and employment verification requests.

Process Improvement & Data Integrity : Analyze operations to identify inefficiencies and implement improvements to enhance accuracy and efficiency. Ensure payroll records are accurate, complete, and securely maintained.

Reporting & Collaboration : Generate payroll reports (budgeting, forecasting, financial planning). Work closely with HR and Finance to ensure consistent and accurate data.

Policy & Communication : Assist in creating and updating payroll policies. Clearly communicate essential payroll information to team members and stakeholders.

Qualifications

Education & Experience : Bachelor’s Degree in Finance, Accounting, or a related field preferred, or equivalent experience. 5+ years of relevant payroll experience. Familiarity with hospitality industry payroll dynamics is a plus.

Technical Expertise : Proficiency in payroll software systems (e.g., ADP, M3) and advanced Excel skills.

Skills : In-depth understanding of multi-state payroll laws, tax regulations, and accounting principles. Strong analytical, problem-solving, and process-improvement skills. Excellent clerical, and communication abilities.

Work Environment : Fast-paced, detail-oriented, and collaborative. Must be able to perform detailed work under pressure and meet deadlines.

Newport Hospitality Group is an Equal Opportunity Employer. All offers are contingent on background checks. Apply Now!