Executive Assistant

Description

Executive Assistant Hearst Bay Area

About the Role

Hearst Bay Area home to the San Francisco Chronicle SFGATE 46Mile Bay Area Production Services and other leading media brands seeks an experienced proactive and highly organized Executive Assistant to support the Executive Team. This role serves as the connective tissue between leadership and staff ensuring smooth day-to-day operations effective communication and a well-coordinated workplace.

The Executive Assistant will manage administrative operational and project-based duties for executives; oversee staff communications; and play a critical role in supporting both the newsroom and companywide initiatives. This is an in-office position up to 5 days a week based in San Francisco reports directly to the Publisher and manages the Newsroom Executive Assistant. This role has a salary range of $80-90K.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative assistance to the Executive Team including managing calendars scheduling meetings (often complex and multi-departmental) and coordinating visits from outside partners.
• Manage and reconcile receipts in Concur matching with corresponding files for monthly expense reports.
• Maintain organized shared folders of daily weekly and monthly departmental reports for easy executive reference.
• Support executive participation in marquee events managing invitations RSVPs and VIP guest lists.
• Assist with event logistics and communications on external events as well as internal staff events.
• Coordinate meeting invitations for companywide and newsroom initiatives including All-Hands marketing events Spring Health sessions and other staff programs.

Operational & Office Management

Communication & Coordination

People Operations & Onboarding

Leadership & Team Management

Qualifications

Why Join Hearst Bay Area

This role offers a unique opportunity to work alongside the leadership of one of the most respected media organizations in the country supporting the mission-driven work of the San Francisco Chronicle SFGATE and its affiliates. Youll play a vital role in ensuring operational excellence staff engagement and organizational efficiency across a newsroom and company shaping the Bay Areas most trusted journalism.

Our Benefits : At Hearst Newspapers we not only support our employees through personal and professional development but we also believe in promoting each individuals physical financial and emotional wellbeing (and that of their family). Our industry-leading benefits include :

About Hearst Newspapers :

With 2500 employees across the nation HNP represents a network of 24 daily and 52 weekly publications including the San Francisco Chronicle Houston Chronicle San Antonio Express-News and Albany Times Union several top digital-only news and lifestyle sites marketing services businesses and entertainment businesses such as King Features Syndicate. At HNP we are investing in new and innovative ways to tell storiesgrowing newsrooms diversifying tools evolving platformsto support the millions of people who trust us each month to help them make decisions take action and be inspired.

Be a part of something biggerYour Headline Awaits

#LI-DH1

#LI-Hybrid

Required Experience :

IC

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 80 - 90