Accounting Manager

Accounting Manager

Etz Hayim owns and operates the brands Cycling Frog and Lazarus Naturals, as well as a sprawling operation that spans from farming over 300 acres of hemp, extraction, chemical processing, packaging and warehousing to support both brands and private label customers.

Lazarus Naturals was founded in 2016 to provide safe and accessible CBD products for everyone who would benefit from them, regardless of their financial situation and ability to pay, which is why we provide a 60% Assistance Program to veterans and people with disabilities or low incomes. In order to maintain an affordable price point and our commitment to accessibility for all, we have built a vertically integrated business model, which allows us to walk our talk of developing quality, affordable products - from product inception, development, seed, farming, extraction, finished production formulation and packaging, and distribution.

Cycling Frog is normalizing the consumption of casual use THC products. We are on a mission to make THC convenient, affordable, and fun by making a sessionable THC beverage the same price as a beer or soda. We want to change the way THC is consumed and viewed by our society by focusing on lower potency, ready to drink beverages that can easily fit into anyone's lifestyle. Under the Federal Farm Bill it is legal to sell these low potency THC products across all 50 states via the internet, and anywhere you can grab a beer.

This role will be based in Seattle, Washington.

Reports To : Controller

Summary : The Accounting Manager is responsible for overseeing the day-to-day accounting operations ensuring accuracy, compliance, and efficiency across financial functions while maintaining adherence to GAAP.

Job Description :

Review and approve all journal entries posted by the Accounting Supervisor for proper entry, documentation and audit trail.

Create and monitor intercompany transactions.

Allocate and prepare monthly entries for raw materials, inventory, and finished goods.

Maintain the fixed asset schedule

Enter monthly depreciation and accruals.

Verify customer information for credit limits.

Create and keep current Standard Operating Procedures.

Work cross functionally with the team, Sales, IT, Ecommerce and Operations to document and create deep understanding of all processes that intersect with accounting, and work with these teams to streamline, update, and automate these processes to ensure no errors, timely completion, and continuous improvement.

Accounting & Process Improvement :

Manage and lead the accounting team. Responsible for AP, AR, general ledger, reconciliation and assisting in Month-End functions, and establishing operating procedures and processes these functions, and clearly assigning responsibilities across the team.

Develop invoicing and billing processes for 3pl services and inter-company billing between the brands for operational and employee support.

Develop processes to create proper Separation of Duties for all accounting functions to reduce risk of fraud and theft internally and externally, both for the accounting staff and across the organization for all processes that touch money. Develop internal controls for monetary spend, employee reimbursements, credit card usage, sales entries, and order processing to properly manage spend, expectations and reduce possibilities for internal abuse and theft.

Overhaul the Invoicing process to create AR inclusion in billing and upstream check-off for any discounts or terms orders to ensure customer and Invoice compliance. Develop process and cadence for customer communication with regards to invoice aging. Develop and execute process and escalation procedures for past due customers and invoices and develop thresholds for customer cut-off and exception procedures and approval flow.

Develop cohesive customer credit policies and procedures. Overhaul how we manage credit applications, verify references, and maintain Terms Limits, in cohesion with invoicing, order volume and customer communication.

Establish process and clear responsibility for issuing payments, credit memos, and expense reimbursements, reconcile bank, cash, credit card accounts, and assist with month end close.

Responsible for developing, improving and implementing automated data syncs between commerce, inventory, bank accounts, and accounting software to ensure data accuracy and decrease manual involvement.

Develop, optimize, and manage the AP process across the organization. Work with the team and cross functionally to streamline this procedure and ensure that all payments are happening in a more timely manner. Create clearer communication and escalation procedures to manage accounts behind on payment. Cross train additional team members to reduce individual dependencies in the accounting department.

Adhere to proper GAAP accounting methods, policies, and principles. Review and update existing processes to ensure compliance and train the team on updated methods and principles.

Manage the preparation and submission of state sales tax returns. Maintain sales tax accounts for both Lazarus Natural and Cycling Frog tax forms, review tax submissions and create reports as necessary. Assist in annual tax preparation and filing.

Manage sales and commerce related commission tracking, auditing and prepare reports for management per the policy. Develop the policies and cadences with management.

Perform and oversee annual audits and provide recommendations and offer solutions to improve overall performance and meet financial obligations.

Finance :

Assist the Controller in the month-end closing of the books. Manage reconciliations, ledger entries, and preparation of the books. Document processes and procedures to allow for this process to happen predictably and on time.

Manage the execution of budget to actuals and cash flow management reporting. Develop and execute monthly cash forecasting, budget to actual revenue and expenditure variance analysis, account statement reconciliations, check runs, fixed asset, and debt activity.

Maintains and balances subsidiary accounts by verifying, allocating, posting, and reconciling transactions and resolving discrepancies.

Summarizes financial status by collecting information and preparing balance sheet, profit and loss, and other statements, supporting month-end and year-end close.

Perform and oversee annual audits and provide recommendations and offer solutions to improve overall performance and meet financial obligations.

Accurately track, record, and review financial transactions resolving any discrepancies to help stakeholders make financial and operational decisions.

Leadership :

Recruit and hire accounting staff, develop staff by managing performance, setting goals, providing ongoing team training, and maintaining strong employee relationships, conduct performance evaluations.

Partner with the Controller and Leadership team to develop pertinent reporting metrics and cadences. Responsible for creating and distributing reports and metrics on the established cadence and highlighting any trends or issues as they come up.

Protects organization's value by keeping information confidential and performs other related duties as necessary or assigned.

Salary Range : $100,000 - $125,000