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Executive Administrator
Executive AdministratorProSearch Maine • Westbrook, ME, United States
Executive Administrator

Executive Administrator

ProSearch Maine • Westbrook, ME, United States
Hace 15 días
Tipo de contrato
  • A tiempo completo
  • Indefinido
Descripción del trabajo

Direct Hire Westbrook, Maine

  • Location : Westbrook, Maine
  • Type : Direct Hire
  • Job #20412

ProSearch is seeking a highly skilled Executive Assistant to provide executive level support to a top leader at a leading organization in Greater Portland, Maine.

This is a strategic executive support role that goes beyond administrative tasks. You will manage high-level priorities, provide decision support, and act as a key liaison for C-suite leadership. Additionally, you will lead and develop a team of administrative professionals, elevating organizational efficiency and impact.

If you excel at C-suite executive support, thrive in a fast-paced environment, and enjoy mentoring a high-performing administrative team, this role is an excellent opportunity to make a meaningful impact in the technology industry.

Key Responsibilities

As the Executive Assistant, you will :

  • Provide high-level executive support, including calendar management, meeting preparation, and strategic prioritization.
  • Manage the executive's time as a strategic asset, aligning schedules with organizational priorities.
  • Act as a trusted liaison between, senior leadership, and external partners, exercising discretion and professionalism.
  • Lead and mentor a team of administrative professionals, fostering collaboration, accountability, and career growth.
  • Coordinate complex travel, manage expenses, and organize large-scale meetings and events.
  • Prepare executive-level documents, presentations, meeting agendas, and briefing materials.
  • Handle special projects, cross-functional initiatives, and ad hoc requests with precision and discretion.
  • Triage incoming requests, assign tasks efficiently across the administrative team, and ensure seamless workflow.

    • Qualifications

  • Minimum five years of executive support experience, including three years supporting C-suite leaders.
  • Proven experience managing or leading administrative staff preferred.
  • Strong project management skills and superior organizational ability to manage multiple priorities simultaneously.
  • Ability to adapt in fast-paced, ambiguous environments while maintaining professionalism and discretion.
  • Exceptional interpersonal, verbal, and written communication skills at the executive level.
  • Proficiency with Microsoft Office Suite, travel & expense management software) and virtual collaboration tools such as Teams or Zoom.
  • Bachelor's degree or equivalent professional experience.

    • Preferred Experience

  • Experience in biotechnology, SaaS, diagnostics, or related industries.
  • Experience supporting or coordinating global teams across multiple time zones.

    • Work Environment

    This is an on-site role at the company headquarters in Greater Portland, Maine. Candidates should be able to spend significant time on-site initially to build relationships and gain a strong understanding of the executive's priorities.

    Why Join This Company

  • Competitive pay starting at $39 per hour, full-time (40 hours per week).
  • Comprehensive benefits including health, dental, vision, retirement plans, and bonus eligibility.
  • Opportunity to lead and develop a high-performing administrative team.
  • Work in a mission-driven biotechnology research organization making a real impact on software and healthcare innovation.
  • Inclusive, collaborative, and professional environment with opportunities for career growth.

    • How to Apply

    If you are a proactive, highly organized, and experienced Executive Assistant with a track record supporting C-suite leaders, this is your chance to make an impact.

    Apply today through ProSearch to join a leading organization in Greater Portland, Maine and take your career to the next level.

    #LI-DNI

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    Executive Administrator • Westbrook, ME, United States

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