Accounts Payable Supervisor

Accounts Payable Supervisor

We are seeking a detail-oriented and experienced Accounts Payable Supervisor to lead and support the daily operations of our AP team. This role is responsible for ensuring accurate and timely processing of invoices, maintaining compliance with internal controls and audit standards, and fostering a customer-service oriented culture. The ideal candidate will bring strong leadership, process improvement skills, and a deep understanding of AP workflows and systems. This role pays up to 65k.

Key Responsibilities :

• Supervise and support the daily operations of the Accounts Payable team, including inbox management, invoice processing, Smartsheet tracking, and internal / external customer service.
• Ensure invoices are properly coded, described, approved, and entered into the ERP system, with attention to prepaid and uniquely classified items.
• Review, post, and maintain documentation for all AP journal transactions in accordance with audit and compliance standards.
• Oversee vendor setup processes, ensuring tax compliance, 1099 requirements, and accurate documentation.
• Manage adherence to internal controls, service level agreements, and vendor management policies.
• Lead payment run processes including reporting, analysis, optimization, and execution of ACH and check batches.
• Monitor Days Payable Outstanding (DPO) and contribute to cash flow optimization strategies.
• Reconcile accounts and resolve discrepancies related to accounts payable.
• Support month-end and year-end close activities, including AP aging review, accruals, 1099 processing / filing, and reporting.
• Act as the subject matter expert for AP workflows, resolving system issues and troubleshooting as needed.
• Collaborate with cross-functional teams to resolve issues impacting AP or vendor relationships.
• Identify, evaluate, and implement process improvements to enhance operational efficiency and accuracy.
• Provide leadership, training, and oversight to AP staff, ensuring balanced workloads and timely completion of tasks.
• Promote a customer-service focused culture within the AP team, ensuring prompt responses to inquiries. Uphold departmental standards for accountability, compliance, and continuous improvement.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity / affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and / or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.

Skills and Requirements :