Program Analyst Health Systems

Program Analyst Health Systems

Agency : Oklahoma State Department of Health

Supervisory Organization : Commissioner's Office

Location : OKC 123 Robert S Kerr

Salary : up to $90,000.00, based on education and experience

Full Time / Part Time : Full Time

Work Schedule : Monday Friday

Primary Hours : 8-5

Position Description : The Program Analyst Health Systems is responsible for coordinating program or project workflows, timelines, and deliverables that align with agency priorities and operational requirements. This includes identifying gaps, barriers, or delays that may delay operational success of the project or program.

Position Responsibilities / Essential Functions :

• Plans, directs, coordinates, or supports the program or project related work activities, tasks, and workflow among program or project staff, vendors, stakeholders, and affected department units. This may include oversight of the day-to-day progress of the program or project, initiatives, tasks and activities by monitoring the various timelines of the program or project components, the budget and purchasing processes, and other aspects of the program or project to ensure completion dates are met.
• Prepares, monitors, assists, or supports the budget and may perform or assist in the purchasing activities for the program or project. This may include approving claims for payment, reconciliation of invoices or other program or project documents related to the budget.
• Works with individuals and groups of people in different roles in the agency, external partners, customers, or vendors to gather, clarify and report information accurately on various aspects of the program or project.
• Serves as the liaison to team members, stakeholders, vendors, and affected agency staff.
• Maintains a log of questions and concerns about the program or project and provides data and information in response to inquiries. This may include collaborating with others to solve problems and communicate solutions effectively and clearly.
• Prepares or assists in the preparation of management reports and complex documentation pertaining to the program or project in a succinct and clear manner by using narratives, charts, tables, and graphs, to convey the purpose and status of the program or project.
• Provides status reports to the manager(s) on the health of the program or project throughout the life cycle. The reports should include the status, assigned tasks, budget and purchasing activities, identification of any potential risks that would cause delay, and other information required by agency policies, practices, or procedures.
• Documents processes and instructions to navigate the workflow of the program or project.
• Advises and assists in implementing programs or projects in accordance with department policies and timelines.
• Attends team meetings as requested.
• Being present at the office is an essential function of the job.
• Other duties as assigned.

Other Duties :

Minimum Qualifications :

Education and Experience requirements at this level consist of a bachelor's degree and two (2) years of relevant work experience OR an equivalent combination of education and relevant work experience substituting one (1) year of the required education for one (1) year of relevant work experience.

Application Requirements :

Valued Knowledge, Skills and Abilities :

Knowledge, Skills, and Abilities required at this level include knowledge of incorporating Quality Management principles and practices into the program or project; of research techniques related to the assigned program or project; and establishing working relationships across multiple state and federal agencies and partners and other stakeholders.

Skills required at this level include skill in reviewing internal practices and procedures to identify operational efficiencies and inefficiencies; in gathering and analyzing data; and in maintaining program or project documentation.

Abilities required at this level include the ability to work independently or within a team environment; to communicate, both orally and in writing, to all levels of audiences when presenting complex information; and to think strategically to allow for program or project change.

Physical Demands and Work Environment :

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones. Employees must be willing to complete all job-related travel associated with this position. Being present at the office is an essential function of the job.

Equal Opportunity Employment :

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.