Property Administrator

Job Description

Position : Commercial Property Administrator

Location : Seattle, WA

Salary : $65k / year

Schedule : Monday - Friday 8am-5pm

Overview

The Property Administrator (PA) reports to the Senior Property Manager (SPM) and works directly with the Building Engineers (BE) and Area Chief Engineer (ACE), providing support as needed to all team members. It is the responsibility of the PA not only to exhibit exceptional client service when communicating with tenants, prospective tenants, vendors and team members, but also to focus on productivity and results. The PA is expected to assist the SPM and PM in the implementation and administration of policies, procedures and programs on a day-to-day basis that will assure that all projects are well managed and executed. Team members are expected to assist with additional assignments that may be requested by direct supervisors and to take initiative in lending assistance to other members of the team. This role is pivotal to the success of our operations.

Responsibilities

General Administrative :

• Open property management office (by or before 8 am) and close office (at 5 pm or later), turn equipment on / off, lock / unlock all doors.
• Answer general calls by third ring.
• Greet all visitors in a friendly manner.
• Send / distribute correspondence appropriately.
• Maintain postage meter and replenish as needed.
• Sign for deliveries and distribute appropriately.
• Open, sort and distribute mail appropriately.
• Keep work areas clean and organized.
• Keep waiting area, kitchen and conference room clean throughout the day.
• Responsible for all aspects of the office furniture and equipment.
• Keep all notices, lists, etc. in office current.
• Compose and create correspondence and memos.
• Maintain all tenant and vendor files.

Accounts Payable :

Accounts Receivable :

Tenant / Building Administration :

Special Projects :

Assist PM with preparation of annual budget as directed.

Assist PM with preparation of annual operating expense and tax escrows / reconciliations.

Assist with other special projects as needed.

Qualifications :