Associate Administrative Assistant

Job Title

Greetings and welcome to PepsiCo, where our vision is to be the Global Leader in Convenient Foods and Beverages by Winning with Purpose. We're excited to see what we can accomplish with your skills, ideas, and perspectives.

Are you in?

Responsibilities

Your role will involve :

Greeting and directing visitors and walk-in customers.

Answering phones and directing to appropriate department.

Ordering uniforms for new employees and maintaining supply of uniforms for current employees.

Monitoring the respond and recover portal and responding to customer inquiries by daily deadline.

Administering office supplies while monitoring location budget.

Maintaining override code distribution.

Reviewing and allocating P-card charges to designated GLs.

Paying bills accurately and within planned budget according to period calendar.

Maintaining process for sorting, packaging, and storing invoices and other documents.

Performing general office functions such as faxing, filing, and distribution of mail.

Backfilling duties of other administrators when needed.

Supporting Unit General Manager as needed with reporting, scheduling, and completing expense reports.

Working with complex and confidential documents or reports.

Typing of letters, memos, and flyers.

Creating customer invoices using handheld computer to include employee drink sale tickets.

Managing phone inventory for location.

Administering employee drink sale process including reconciliation to monies collected.

Administering donated product process.

Adhering to all global control standards.

Other administrative, receptionist, and customer support responsibilities as assigned to include coverage for peers.

Compensation and Benefits

The expected compensation range for this position is between $38,700 - $61,850. Location, confirmed job-related skills, experience, and education will be considered in setting actual starting salary. Your recruiter can share more about the specific salary range during the hiring process. Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement. In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility : Medical, Dental, Vision, Disability, Health, and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

Your qualifications will include :

Three years of Administrative Assistant experience.

Excellent computer skills including Word, Powerpoint, and Excel.

Outstanding organizational skills (time management and follow-up).

Advanced written and verbal communication skills.

Ability to compile and analyze data, pull reports from various systems with strong attention to detail and accuracy.

Possess a positive attitude and friendly disposition.

Be comfortable working within a fast-paced and highly entrepreneurial organization.

Must be able to use downtime effectively by contributing and assisting with the heavy workload of other departments and / or team members.

Demonstrate initiative, strong multi-tasking skills, good judgment, sense of urgency and professionalism.

Proven ability to work in a team environment and independently.

Customer-service orientation.

Our company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable laws, including but not limited to San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance; and Chapter XVII, Article 9 of the Los Angeles Municipal Code, commonly referred to as the Fair Chance Initiative for Hiring Ordinance.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer : Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity.