Administrative Coordinator

Job Description

Job Description

Description :

Since 1913, Hooper has grown to become a well-respected electric power and mechanical contractor. With headquarters in Wisconsin and regional offices in the states of Colorado, Florida, and Ohio. Hooper provides a wide range of services to support commercial and residential clients. Our new facility is located on 50 acres of rolling topography and woodland areas that create a warm and welcoming aesthetic to the campus. A few highlights of the office building include a bright comfortable work environment, café with a staff kitchen, access to an outdoor terrace, and a fitness room with availability to a personal trainer. In addition, Hooper provides competitive compensation and many supportive benefits.

General Summary :

Works independently and provides varied administrative and accounting support for the assigned department personnel.

Principal Accountabilities :

• Composes and edits letters, memos, reports, procedures, etc. often from rough drafts ensuring correct grammar, punctuation and spelling.
• Receives incoming calls regarding service work. Enters calls into system. Creates follow-up calls when needed to complete service.
• Acts as a liaison between Department Manager and others within the department or division, sub-contractors and clients.
• Arranges meetings, maintains calendars, clarifies and resolves problems, screens phone calls.
• Enters all new work orders into COINs and work log database
• Prepares work orders for billing and sends out weekly invoice statements to customers
• Processes day-to-day administrative items including expense reports, requisitions, personnel transactions, faxing and copying documents, etc.
• Prepares a variety of special and recurring reports, some of which are confidential. Conducts required research and interpretation of data with little supervision or instruction.
• Performs additional duties as assigned.

Requirements :

Knowledge, Skills and Abilities Required :

Description of physical working environment :

Hooper is an equal opportunity / affirmative action employer. This company considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.