Executive Administrative Assistant

Job Description

Job Description

Description :

Be the face and voice of Kinsley Group. As the Executive Administrative Assistant, you’ll play a pivotal role in supporting our executive leadership team and representing Kinsley with professionalism and warmth. This position is ideal for someone who thrives in a fast-paced environment, loves keeping things organized, and enjoys being the go-to person who keeps everything running smoothly behind the scenes.

Key Responsibilities :

• Manage calendars, coordinate meetings, and handle travel arrangements (including working with a travel agent for the CEO).
• Organize and prioritize email inboxes, responding on behalf of the COO as needed.
• Prepare and submit expense reports, upload and maintain contact lists, and manage reminders for birthdays, milestones, and key events.
• Handle confidential materials and sensitive information with discretion.
• Provide occasional assistance with personal errands or tasks as requested.
• Serve as the first point of contact for calls, emails, and visitors—ensuring a welcoming, professional experience.
• Direct inquiries promptly and accurately, maintaining positive relationships across all levels of the organization.
• Keep reception and common areas neat and organized.
• Order and restock office, breakroom, and janitorial supplies.
• Manage incoming and outgoing mail, deliveries, and shipping needs.
• Assist in planning and coordinating company-wide events, leadership meetings, and town halls.
• Manage invitations, catering, meeting setup, and logistics to ensure seamless execution.
• Support management of COIs, particularly during high-volume periods.
• Participate in emergency response protocols and perform additional administrative tasks as assigned.

Preferred Experience and Skills :

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

Requirements :