Senior Paralegal

Position Summary

The Senior Paralegal provides advanced legal and administrative support to the Head of Legal, COO, and external legal counsel. This role supports legal operations across multiple business units in the U.S. and U.S. Virgin Islands.

The Senior Paralegal handles litigation, contracts, corporate governance, regulatory compliance, and risk management. This position requires attorney supervision and frequent collaboration with business leaders.

Primary Responsibilities

Litigation Support

• Manage legal process service and coordinate cases from start to finish

Maintain case files in both electronic and physical formats

Coordinate discovery (document preservation, collection, review, and production)

Work with outside counsel, expert witnesses, and internal teams

Track all litigation deadlines to ensure timely compliance

Prepare litigation status reports for leadership Contract Management

Draft, review, and revise contracts (vendor agreements, provider agreements, NDAs, service agreements) under attorney supervision

Assist with vendor and partner evaluations

Maintain centralized contract filing system

Track contract renewals, expirations, and compliance requirements

Prepare contract status reports for leadership Secondary Responsibilities

Corporate Governance & Regulatory Compliance

Handle entity maintenance, annual reports, license renewals, and regulatory filings across multiple jurisdictions

Serve as Notary Public (must obtain commission within 60 days if not currently active)

Monitor legislation, regulatory updates, and compliance requirements

Create and maintain organizational charts and process maps

Conduct legal research to support documents, opinion letters, and compliance projects

Research licensing requirements for business expansions

Support compliance, audit, and risk management projects

Perform additional legal and operational tasks as assigned Qualifications

Education

Bachelor's Degree and / or Paralegal Certificate from an ABA-approved program (preferred) Certifications & Licenses

Advanced Paralegal Certification (ACP) or Certified Paralegal (CP) preferred

Active Notary Public Commission or ability to obtain within 60 days

Professional association membership (NALA, NFPA) encouraged Experience

Required : 5–7 years in litigation and transactional paralegal work

Preferred : Additional 3–5 years in corporate governance, healthcare, insurance, or multi-entity legal work

Preferred : Executive support experience and multi-jurisdiction work (state, federal, USVI) Core Skills

Strong knowledge of contract law, litigation procedures, and healthcare / insurance regulations

Advanced legal research, writing, and document management

Ability to handle changing deadlines and high-volume workloads

Self-motivated with strong initiative and follow-through

Excellent organizational and communication skills

High attention to detail with strong analytical abilities

Ability to manage multiple complex projects simultaneously Technology Skills

Required :

Legal research platforms (e.g., Westlaw)

Electronic filing with state, federal, and administrative bodies

HIPAA, HITECH, and cybersecurity protocols

Microsoft Office 365, including Excel (formulas, PivotTables, VLOOKUP, data analysis)

Adobe Acrobat (editing, redacting, combining documents, e-signatures) Preferred :

AI tools (e.g., Copilot) with understanding of risks and limitations

Organizational chart and workflow mapping tools (e.g., Lucidchart)

Project management platforms (e.g., Microsoft Project)

Business intelligence tools (Power BI, Tableau)

Contract lifecycle management or legal matter management systems Work Schedule & Travel

Occasional travel required for litigation, audits, depositions, or corporate meetings (including USVI)

Extended hours may be needed during pressing deadlines, litigation events, or regulatory filings

Must maintain reasonable responsiveness to urgent legal matters

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.