Purchasing Agent III

Purchasing Agent III

The Purchasing Agent III position involves analyzing and processing purchase requisitions, coordinating material deliveries, and maintaining accurate records to support operational activities. This position involves directly interacting with qualified suppliers / vendors to negotiate pricing and bill of material terms, resolve discrepancies, and ensure timely delivery of materials to job sites. This position must adhere to established purchasing policies and procedures while using knowledge of material work planning to support field operations.

Essential Functions / Responsibilities

Responsibilities of this position include, but are not limited to, the following :

• Supplier Interaction : Engages with qualified suppliers and vendors for product / material specifications, monitors availability, and secures favorable pricing not covered by existing pricing agreements. Utilizes commodity pricing agreements and blanket order agreements when applicable.
• Purchase Orders : Initiates, prepares, processes, and verifies purchase orders following company guidelines, ensuring materials and goods, pricing, freight terms, and any special conditions are accurately entered. Adheres to purchasing standard operating procedures throughout the process.
• Order Follow-Up : Follow up on all orders via phone or written correspondence to ensure timely delivery and resolve any issues that may arise.
• Delivery Coordination : Coordinate the delivery of materials to job sites, ensuring that all materials arrive on time and meet project specifications.
• Material Planning : Use knowledge of material work planning and procedures to coordinate product deliveries and support field and project production cycles.
• Discrepancy Management : Handle all correspondence related to over-shipments, shortages, freight claims, and return material. Resolve any supplier / vendor pricing discrepancies as required.
• Record Keeping : Maintain a systematic filing system for purchase orders, organized by project / job number and purchase order number, to ensure audit compliance.
• Equipment Scheduling : Utilize knowledge of machines and equipment to schedule the procurement of items necessary for continuous production cycles.
• Vendor Negotiation : Negotiate the best vendor terms, pricing, and delivery schedules based on specific budget requirements and project timelines.
• Internal Coordination : Works closely with internal teams to ensure procurement needs are met promptly and efficiently.

Other Duties As Assigned

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Supervisory Responsibilities

This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.

Required Education and Experience

Preferred Education and Experience

Personal Attributes | Skills

Work Environment

Physical Demands

Travel Required