Program Coordinator (Administrative)

Program Coordinator (Administrative)

QSSHire is partnering with a cleared federal contractor to identify an experienced Program Coordinator to provide administrative and operational support to a dynamic Front Office team. In this role, you'll serve as the key liaison between leadership, staff, and external partners, ensuring smooth day-to-day operations and efficient coordination of multiple administrative and program activities. You'll work in a fast-paced environment that values attention to detail, proactive communication, and professionalism.

In This Role, You'll :

• Manage calendars and meeting schedules for Front Office and program leadership.
• Coordinate logistics for meetings, conferences, and events, including booking rooms, preparing materials, and managing follow-up actions.
• Order office supplies and coordinate procurement of equipment and resources.
• Handle visitor access requests, badging, parking passes, and building access logistics.
• Support employee onboarding and offboarding activities (e.g., access setup, phone lists, seating charts).
• Maintain and update organizational charts, distribution lists, and seating assignments.
• Assist with booking travel, processing reimbursements, and tracking expenses.
• Manage administrative workflows such as timekeeping, task tracking, and task delegation.
• Coordinate the migration of documents and shared resources from network drives to HIVE.
• Prepare, review, and update presentation decks, reports, and briefing materials.
• Monitor and ensure timely completion of taskers from parent or partner organizations.
• Serve as the point of contact for facility and IT service requests.
• Support internal communications by preparing status updates, announcements, and staff notifications.
• Perform additional administrative or coordination duties as assigned.

You'll Succeed Here If You Have :

Bonus Points If You Have :

Why Join QSSHire? We're not your traditional recruiting firm. As a modern Talent-as-a-Service provider, QSSHire gives you the support, insight, and transparency you need to land roles that move your career forward. Let's talk, this could be your next great mission.