Contract Management Specialist 1(NY HELPS) - VID 199522

Contract Management Specialist

Duties Description

Assist in a wide variety of activities associated with contractual, administrative, and fiscal management services. Draft, review, edit, and update a variety of contractual specification types for service contracts associated with the operation, maintenance, and management of buildings and grounds. Review documentation for contract compliance and vendor proposals for additional service requests. Prepare Authorization to Proceed letters as appropriate. Monitor, update, and maintain contract status reports for all contracts statewide. Assist with routing and tracking contracts through the approval process. Research best practices, analyze industry standards, and provide recommendations for contracting. Other duties as assigned.

Minimum Qualifications

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS) and applicants must meet the following minimum qualifications to be considered for this position : Required experience : professional experience managing contracts and related budgets including one or more of the following areas : negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Master's and higher-level degrees will substitute for one year of required experience. Contract Management Specialist level requirements : Contract Management Specialist Trainee 1 (equated to SG-14) : bachelor or higher degree. Contract Management Specialist Trainee 2 (equated to SG-16) : bachelor or higher degree and one year of required experience. Contract Management Specialist 1, SG-18 : bachelor or higher degree and two years of required experience. Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 52.6 or 70.4 of the Civil Service Law. 70.4 Transfer : Candidates must have one year or more of qualifying permanent service at the Grade 11 or above AND possession of a bachelor's degree; AND standing on the Professional Careers Opportunities (PCO) or Public Administration Traineeship Transition (PATT) eligible lists. PCO Candidates : Individuals with a score of 100 or above on the Professional Career Opportunities (PCO) eligible list are encouraged to apply. Successful completion of a two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18. NOTE : IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES ALONG WITH THE HOURS PER WEEK FOR EACH POSITION LISTED.

Additional Comments

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply. For a full version of OGS's EEO / AA statement and benefits joining Team #OneOGS, please visit http : / / www.ogs.ny.gov / employment. NOTE ON TELECOMMUTING : Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.