Talent.com
Business Office Assistant / / Administrative Assistant

Business Office Assistant / / Administrative Assistant

Arc of Greater New Haven, Inc.Hamden, CT, USA
Hace más de 30 días
Tipo de contrato
  • A tiempo completo
  • Quick Apply
Descripción del trabajo

Are you a detail-oriented, organized, and friendly professional looking to make a real difference? Join our small, mission-driven non-profit dedicated to supporting adults with intellectual and developmental disabilities.

We're looking for a reliable

  • Business Office Assistant / Administrative Assistant
  • to help keep our operations running smoothly. You'll play a vital behind-the-scenes role-handling administrative tasks, supporting staff, and contributing to a positive environment for the individuals we serve .
  • What We're Looking For :
  • Strong organizational and communication skills
  • Proficiency with office software (e.g., Word, Excel, email); advanced skills in excel preferred
  • Experience in the following duties : payroll processing, accounts payable / receivables, creating / maintaining databases, analytic skills, and being able to handle multiple projects at once.
  • A team player with a positive attitude and a heart for service
  • Experience in office or administrative support supporting mid and executive leve l
  • Why Work With Us?
  • generous benefits package
  • A mission-driven workplace where your work has real impact
  • A respectful and inclusive team culture
  • Stability and support from an organization with a strong community reputation committed to support individuals with disabilities in their communities

If you're ready to bring your skills to a role that truly matters, we'd love to hear from you!

  • Apply today and be a part of something rewarding.

    • Full Job Description below :

    PURPOSE : This position is responsible for administrative support for the daily office operations of the ARC.

    Qualifications for this Job :

  • Associates Degree in Accounting, Business, or Related field. Experience in lieu of degree may be considered.
  • Knowledge and experience in Accounting, Accounts Payable / Receivable, Payroll Processing.
  • Extensive knowledge of Excel and other database systems.
  • Due to financial aspects of this position, a credit check may be required and must be deemed appropriate by the Director of Business Operations.
  • Manual and machine math and computation skills
  • Ability to operate personal computers effectively.
  • Extensive knowledge of Microsoft Office
  • Knowledge of Microsoft Access, Publisher
  • Must be able to read and write English and follow written instructions.
  • May be required to work at any facility and to provide own transportation to and from facilities. May be required to provide own transportation to complete bookkeeping tasks.

    • Essential Requirements Necessary to Perform the Job :

  • Physical Requirements :
  • Ability to sit at a computer terminal or work at a desk for two hours at one sitting.
  • Must be able to bend, twist, stoop and squat.
  • Must be able to reach above, at or below shoulder height .
  • Must be able to see and hear or use prosthetics that will enable these senses to function adequately so the requirements of the position can be fully met.
  • Use stairs
  • Interpersonal Requirements :
  • Must be able to work cooperatively as part of a team and maintain a pleasant demeanor.
  • Must be able to deal effectively with stress created by participants, staff, family members, multiple tasks, deadlines, noises and interruptions.
  • Must be highly organized with an eye for detail.
  • Good verbal and written communication skills.
  • Must be able to follow directions.
  • A high level of decision making skills is required in the execution of day to day activities.

    • Conditions to Which You May be Exposed :

  • Exposure to latex, plastic and materials which are used for personal protective equipment.
  • Exposure to hazardous chemicals such as disinfectants, cleaners and soaps, etc.
  • Exposure to unpredictable behavior of participants.
  • Exposure to loud noises or unpleasant odors.
  • Exposure to communicable diseases.

    • Essential Functions : The following are essential functions and duties, however specifics may differ at times or based on job description revision.

  • Work in a positive and cooperative manner with all agency staff and members of the public at all times. Communicate effectively. Come to work on time and stay the full shift every day.
  • Take and distribute messages (phone, email, fax, etc.) effectively and in a cooperative and confidential manner. Answer questions and direct to appropriate persons as needed.
  • Proven competency with the following software applications and related hardware interfaces : Word, Excel, PowerPoint Publisher, Access, Outlook, Quickbooks or other Accounting Software. Use of digital camera and photo manipulation
  • Provide typing, word processing support. Duplicate and distribute documents using conventional and electronic methods. Recommend and create new form layouts as needed. Implement and maintain online methods of recordkeeping.
  • Completion of assigned general ledger recordings in accordance with all agency, state, and federally accepted / required accounting processes
  • Assist in payroll processing by completing assigned bi-weekly procedures within payroll software.
  • Complete and ensure all Accounts Payable Processes are completed atleast biweekly, including reviewing bills, cutting checks, ledge accounting, contacting vendors to reconcile problems and other related duties
  • Reconciling and processing of PEX Accounts, gas receipts, and other records for program expenses
  • Auditing and Reconciling individual cash bags.
  • Assist the Office Coordinator in accounts receivable processing as required
  • Assist and Maintain any business office files and records in accordance with ARC Policies
  • Contacting, facilitating, and scheduling of all Facilities work / maintenance as instructed by the Office Coordinator.
  • Assist in Bank Reconciliation duties and other financial administrative support as needed.
  • Assisting / Ordering Program Supplies as requested / directed by Office Coordinator
  • May be responsible for the production, and distribution of organizational marketing, fundraising, reports, and other printed / media for the Executive Director. Including, but not limited to : the newsletter, annual reports, annual fundraisers, email campaigns, brochures.
  • Complete organization mailings as required / needed
  • Assist in auditing of required DDS / CMS / Contractual documentation as instructed
  • Assist in coordination and preparation of meetings for the Executive Director and the Director of Business Operations as required.
  • Assist in all clerical / administrative needs of the Business Office, Office Coordinator, Director of Programs, Director of Business Operations, and Executive Director.
  • Other administrative / clerical duties as required.

    • EMPLOYMENT AT WILL : Employment at the ARC is at will. This means that the employment relationship is terminable, with or without cause or notice, by either party for any reason or for no reason. No one associated with the ARC has the authority to make any promises contrary to this at-will definition

    Job Posted by ApplicantPro

    Crear una alerta de empleo para esta búsqueda

    Office Assistant • Hamden, CT, USA

    Ofertas relacionadas
    • Oferta promocionada
    Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

    Administrative Assistant Admin Work From Home - Part-Time Focus Group Panelists

    ApexFocusGroupBridgeport, CT, US
    Teletrabajo
    A tiempo completo +1
    Now accepting applicants for Focus Group studies.Earn up to $750 per week part-time working from home.Must register to see if you qualify. No Administrative Assistant admin experience needed.Adminis...Mostrar másÚltima actualización: hace 23 horas
    Administrative Assistant & Bookkeeper- Southampton, NY

    Administrative Assistant & Bookkeeper- Southampton, NY

    The Calendar GroupSouthampton, NY, US
    A tiempo completo
    Quick Apply
    Our client is seeking a reliable and detail-oriented Administrative Assistant & Bookkeeper to join a small office team supporting a residential property located in Southampton, NY.This role com...Mostrar másÚltima actualización: hace más de 30 días
    Office Assistant

    Office Assistant

    Eastern Connecticut Health NetworkManchester, Connecticut, United States, 06040
    A tiempo completo
    Office Assistants provide clerical and administrative support in medical office settings.They are responsible for greeting patients in person and over the phone, providing information, verifying in...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Office Assistant : Front Office- 6619

    Office Assistant : Front Office- 6619

    CHRManchester, CT, US
    A tiempo completo
    Office Assistant : Front Office.A career can mean different things at different workplaces.Apply now to see what it means to us and what it's like to work somewhere your voice is heard, your wellnes...Mostrar másÚltima actualización: hace 5 días
    • Oferta promocionada
    Executive / Administrative Assistant

    Executive / Administrative Assistant

    Ultimate StaffingHartford, Connecticut, United States
    A tiempo completo
    Ultimate Staffing is actively seeking an experienced Executive / Administrative Assistant to join their client's dynamic team in Hartford, CT. The ideal candidate will be a detail-oriented professiona...Mostrar másÚltima actualización: hace 3 días
    • Oferta promocionada
    Sales Representative

    Sales Representative

    BVMNew Milford, CT, US
    A tiempo completo
    Be the exclusive Publisher for your neighborhood, enjoying complete autonomy and schedule flexibility.Be in business for yourself, but not by yourself!. Sell print and digital ad products & solu...Mostrar másÚltima actualización: hace 21 días
    • Oferta promocionada
    Office Assistant

    Office Assistant

    Merry MaidsPlainville, CT, US
    A tiempo completo
    Provides general facilities administration support which may include data entry, system updates, and weekly payroll submission. Confirms customer appointments.Creates and updates schedules with new ...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Tax Office Administrator

    Tax Office Administrator

    Shoreline Tax Solutions LLCMadison, CT, United States
    A tiempo completo +1
    We're a well-established tax practice serving individuals and small businesses in the shoreline community, and we're looking for a warm, organized, and proactive office administrator to join us for...Mostrar másÚltima actualización: hace 1 día
    • Oferta promocionada
    Sales Administrative Assistant

    Sales Administrative Assistant

    Outer ArmorTorrington, CT, US
    A tiempo completo
    Sales Administrative Assistant.The Sales Administrative Assistant provides essential support to the Sales team by coordinating day-to-day activities, preparing quotes, and ensuring accurate informa...Mostrar másÚltima actualización: hace 12 días
    • Oferta promocionada
    Part Time Administrative Assistant - Wallingford, CT

    Part Time Administrative Assistant - Wallingford, CT

    MosaicWallingford, CT, United States
    A tiempo parcial
    Part Time Administrative Assistant.Wallingford, Connecticut, United States.An Hour Plus More For Related Experience!.If making a positive impact in the lives of others is always on your to-do list ...Mostrar másÚltima actualización: hace 10 días
    • Oferta promocionada
    Office Assistant

    Office Assistant

    ServiceMasterPlainville, CT, US
    A tiempo completo
    Provides general facilities administration support which may include data entry, system updates, and weekly payroll submission. Confirms customer appointments.Creates and updates schedules with new ...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Administrative Support Assistant

    Administrative Support Assistant

    Northwell HealthRiverhead, NY, United States
    A tiempo completo
    Performs diversified clerical duties related to the operational needs of the office / department.Performs diversified clerical duties which may include, but are not limited to : Typing various corresp...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Assistant Office Manager

    Assistant Office Manager

    Bertera Subaru of HartfordHartford, CT, US
    A tiempo completo
    Busy Subaru Dealership is looking for a highly motivated employee.Assistant Office Managers will assist in general office duties as assigned by the Office Manager. Assistant Office Managers will pro...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Legal Office Assistant

    Legal Office Assistant

    Stillman Law OfficeWethersfield, CT, US
    A tiempo completo
    Legal Office Assistant (Preferred Notary Public).Stillman Law Office is a multi-state law firm focused on collections and legal support services. We are seeking a reliable and detail-oriented Legal ...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    Administrative Assistant

    Administrative Assistant

    PSG Global SolutionsBridgeport, CT, US
    A tiempo completo
    Demonstrated long term (1-3 years) success managing an office during and extended construction project.Required to have experience working within a specific role (Office Manager) of running office ...Mostrar másÚltima actualización: hace más de 30 días
    • Oferta promocionada
    ADMINISTRATIVE ASSISTANT

    ADMINISTRATIVE ASSISTANT

    SCO Family of ServicesHuntington Station, NY, US
    A tiempo completo
    Provide high-level administrative support to the Divisional Director of I / DD Services and ensure effective operational oversight across all I / DD programs and initiatives. Accept and screen phone cal...Mostrar másÚltima actualización: hace más de 30 días
    Administrative Assistant / Recruitment

    Administrative Assistant / Recruitment

    SARAH SENECA Residential Services, Inc.Branford, CT, USA
    A tiempo completo
    Quick Apply
    SARAH SENECA Residential Services provides residential supports to individuals with intellectual disabilities.We are seeking an Administrative Assistant to work at our main office location and prov...Mostrar másÚltima actualización: hace 26 días
    • Oferta promocionada
    Part-time Bilingual Office Assistant

    Part-time Bilingual Office Assistant

    Catholic Charities of Long IslandHampton Bays, NY, US
    A tiempo parcial
    Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than...Mostrar másÚltima actualización: hace más de 30 días