Senior Administrative Assistant

Under minimal supervision, the Sr AA provides calendar management and advanced administrative support for the director as well as LFE programs, events, and projects. The Sr AA anticipates and initiates actions regarding office operations which require in-depth knowledge of other departments. The role requires interpretation and resolution of highly varied situations and problems. The Sr AA will function as a high-level individual contributor or coordinator of multiple projects. May perform other administrative tasks for the academic area support team that includes coverage of faculty during peak periods or when needs arise.

Under minimal supervision, the Sr AA provides calendar management and advanced administrative support for the director as well as LFE programs, events, and projects. The Sr AA anticipates and initiates actions regarding office operations which require in-depth knowledge of other departments. The role requires interpretation and resolution of highly varied situations and problems. The Sr AA will function as a high-level individual contributor or coordinator of multiple projects. May perform other administrative tasks for the academic area support team that includes coverage of faculty during peak periods or when needs arise.

Responsibilities :

Calendar management - manages daily scheduling, including, but not limited to :

• Schedules diverse and complex meetings for internal / external constituents, including space reservations and meeting logistics and follow-up, as needed (ordering / managing catering, AV, invitations).
• Schedules and coordinates logistics for faculty director’s speaking engagements with internal and external organizations.
• Maintains awareness of all projects in faculty director’s office and facilitates daily schedule.
• Communication.
• Manages information flow to and from the faculty director in an effort to streamline communication..
• Reads, researches, and routes correspondence and inquiries with an eye to conserving faculty director’s time.
• Composes, edits, and proofreads correspondence and presentation materials on behalf of the faculty director.
• Develops and maintains paper and electronic filing and record-keeping systems related to the faculty director’s office and the LFE, as well as other normal office processes including maintaining minutes from meetings and initiating changes and updates to manuals and procedures for own area.
• Responds to inquiries requiring an in-depth understanding of academic area and Institute policies and procedures. Takes ownership of inquiries by providing explanations and instructions, and ensures inquiries are addressed and resolved.

Course / Teaching Support :

Travel :

Collaboration :

Other Duties :

Events and Outreach :

Research Administration :

Finance :

Team Support :

Qualifications :