Sr. Project Manager

Job Description

Job Description

Insidesource DEI Statement

By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to “unleash human and business potential.” We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.

Job Summary

Manages all aspects of our most complex and strategic projects, from initiation to planning, execution, occupancy, and closeout. Works directly with customer to define project requirements and expectations. Analyzes and proposes solutions, assess risks, and tracks / communicates project milestones through project process to make sure customer remains informed and happy. Works efficiently with external project team (Architect, GC, Electrician, Data Vendors, etc.) to ensure project runs smoothly from inception to completion.

Essential Duties and Responsibilities

• Oversee project implementation and execution through the completion of office buildout for our most complex and strategic projects.
• Define project scope by working with client and internal team to establish project specific goals that meet client needs and ensure project success.
• Ensure project scope and specific deliverables are understood by all parties involved and maintained through to project completion.
• Develop detailed project schedule, based on product lead times and construction timeline.
• Publish project schedule to external and internal team, and track progress on a weekly basis.
• Manage project performance against goals, objectives, schedule, and milestones.
• Identify and report variances from schedule, then drive corrective actions to maintain critical path.
• Attend weekly OAC (Owner, Architect, Contactor) meetings for each project and report pertinent updates and / or action items back to internal project team.
• Facilitate project kick-off meeting and weekly huddle meetings with internal project team to ensure responsibilities and deliverables are communicated and understood by all.
• Develop scope of work for installation vendor.
• Obtain labor quotes and analyze for accuracy. Present both labor pricing and project management hour estimate to internal team.
• Identify, manage, and mitigate any potential project risks that could impact scope, schedule, budget and / or quality.
• Implement change management process to assess change requests, make recommendations, secure client approvals, and issue change orders. Identify possible impacts of change requests on project scope and / or schedule and communicate impact / best path forward to client and project team.
• Manage coordination with Landlords and Property Managers to ensure insurance requirements are met, and building access is approved.
• Complete site verification to ensure conditions are conducive to, and compatible with, furniture delivery / installation.
• Perform pre-installation site walk with lead installer to ensure scope and specific deliverables are fully understood, including performance standards.
• Oversee furniture installation and provide detailed updates to the client.
• Complete punch walks with client. Document, publish, and track punch items through to completion.
• Assume complete responsibility for assignments and remain accountable for ensuring projects are executed to clients’ expectations.
• Provide direction and encouragement to larger / more experienced project teams to achieve project goals.
• Lead internal project team in identifying post project lessons learned / best practices, and share that information with rest of Project Management Team.
• Able to communicate and present strongly to Executive level team within an organization.
• Maintain flexibility with work hours and travel as needed.

Supervisory Responsibilities

None

Skills, Knowledge, Experience Required