Job Description
Job Description
H 2 O Innovation is a smart water treatment solutions company. We simplify water treatment by integrating state-of-the-art technologies to solve water challenges for good with our team of trusted experts. Our mission is to provide services on an international scale, in a people-oriented, caring environment that fosters professional and personal growth. Be part of our talent pool and grow with H 2 O.
H 2 O innovation is looking for a Document Specialist who will bring a positive mindset and a strong desire to support their colleagues. This individual will thrive in collaborative settings, consistently deliver high-quality documentation, and become a trusted resource within the team. With a sharp eye for detail and a proactive approach, they will contribute to maintaining clarity and consistency across documents while fostering a culture of teamwork and continuous improvement.
The Benefits
Overall remuneration including :
- Profit sharing bonus program
- Group Insurance plan including dental, vision & telemedicine;
- 401K plan with employer's contribution;
- Three (3) weeks of paid vacation per year;
- Twelve (12) paid wellness days per year.
The Day-to-Day
Maintain, distribute, and archive controlled documents including procedures, work instructions, forms, and records;Track revisions and maintain document history logs in compliance with regulatory and ISO requirements;Ensure documents meet company formatting, version control, and template standards before release or update;Identify and resolve inconsistencies, duplicates, or outdated documents;Assist in the migration of documents from legacy systems to the new electronic quality system platform;Support the design, development, and improvement of quality system processes;Provide user training, guidance, and support during system and process rollouts;Collaborate with Quality and Division teams to ensure timely creation, review, and approval of documentation;Participate in support of the learning management system as it relates to quality training and competency requirements;Support internal and external audits by providing timely access to documentation;Prepare reports and metrics related to document control performance and compliance;Participate in Corrective Action, NCR, and continuous improvement initiatives;Assist maintenance, calibration, and other teams that rely on controlled documents within the centralized quality system and its supporting software platform;Contribute to change management activities to support adoption of new systems, processes, and documentation standards;The Skills We Are Looking for
Strong proficiency in Microsoft Word, Excel, SharePoint, and Outlook; ability to create and manage controlled templates, trackers, and forms;Relevant experience in document control, quality systems platforms;Knowledge of ISO 9001;Keen interest in supporting colleagues in different projects;Hands-on experience in continuous improvement;Strong attention to detail and compliance in documentation;Ability to manage multiple priorities;Knowledge of change management strategies;Willingness to travel if necessary for important projects;Experience with system migrations and process improvements (Asset);Familiarity with Power Automate, Power Apps, or other Microsoft 365 tools for workflow automation (Asset);Prior experience in manufacturing, engineering, or a regulated industry (asset).