Office Manager

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The 30+ year company supports the petrochemical and manufacturing industry domestically and internationally and is positioned along the Gulf Coast providing training, occupational medicine, and innovative solutions to industry.

The Office Manager serves as a key administrative partner to the President & CEO, providing high-level executive support, overseeing day-to-day office operations, and ensuring seamless coordination across leadership priorities. This role manages sensitive and confidential information, supports executive communication and engagement efforts, and acts as a liaison between executive leadership and the Board of Directors. The Office Manager also supervises the Office Administrator, ensuring efficient management of catering, supply orders, and other administrative functions.

Essential Job Responsibilities

• Provide direct administrative support to the President & CEO, including calendar management, travel coordination, meeting preparation, and expense reporting.
• Draft, edit, and manage executive correspondence, communications, presentations, and briefing materials.
• Coordinate logistics for internal and external meetings, including executive team meetings, board meetings, and key leadership events.
• Assist with the development of strategic communications, including executive messages, talking points, and social media content aligned with organizational tone and priorities.

Board & Leadership Liaison

Office Operations & Supervision

Event & Project Coordination

Preferred Skills & Qualifications

Competencies

Physical Demands

While performing the duties of this job, the employee is regularly required to read, talk or hear. The employee frequently is required to stand, walk, sit, use hands to handle training equipment and tools, reach with hands and arms, climb or balance, stoop, kneel, crouch, and crawl. The employee occasionally lifts and / or moves up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

This job is typically in an office environment and will also require travel as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reporting Responsibilities

The Office Manager reports directly to the President & CEO. This position does have direct reports.

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