VN Program Administrative Assistant

LVN Program Administrative Assistant

Pacific College is dedicated to putting students first, providing an exceptional education in a chosen degree program, and teaching relevant, required skills for today and the future. Our culture is positive, supportive, and collaborative. As a team, we continually embrace our core values : professionalism, altruism, community, identity, fulfillment, inclusion, and collaboration.

The role and responsibilities of the LVN Program Administrative Assistant are to plan, organize, and provide administrative and project support for the daily activities in the VN departments under the supervision and direction of the LVN Program Director and / or designees. Manage the day-to-day program activities and challenges on campus in a timely and effective manner to ensure streamlined operations. Multi-tasking is essential for this position and execution of all tasks are performed at the highest standard. This position supports the mission and philosophy of Pacific College and represents the VN program daily for students, faculty, and staff.

Primary Responsibilities :

• Welcomes and assists students, faculty, and guests, addressing inquiries and directing communication to the relevant personnel.
• Manages the procurement, organization, and distribution of department and office supplies, including conducting inventories.
• Serves as the main contact for office and classroom equipment requirements and issues.
• Perform other clerical Administrative Assistant duties : filing, photocopying, and emailing announcements on behalf of the program director.
• Establishes distribution lists as required to facilitate efficient program communications.
• Offers administrative assistance to the VN Program directors and faculty in coordinating courses and curriculum.
• Assists with scheduling and documentation tasks, such as sending Outlook meeting invitations, booking class / meeting rooms, recording meeting minutes, organizing the semester course schedule, and arranging interviews for prospective students, faculty, and staff.
• Provide administrative support for exams including but not limited to proctoring assessments and student assessments with accommodations.
• Aid in admissions procedures, which involve scheduling interviews with prospective students and ensuring organization of student admission files prior to initial DON interviews.
• Handle inquiries from faculty, staff, students, and external agencies, providing referrals as needed.
• Monitor student activities related to academic resources, clinical / lab / simulation / course schedules, and clinical supplies.
• Coordinate the processes for ordering and distributing student textbooks, clinical supplies, and uniforms.
• Inspire students towards success in the VN program.
• Support VN Program Directors and faculty in coordinating various activities and events, such as first semester orientation, clinical schedules, faculty meetings, workshops, pinning ceremonies, commencements, and student meetings.
• Provide reports, training, and technical assistance to faculty and students as needed.
• Monitor students' attendance / enrollment reports and health screening compliance in Complio for clinical requirements.
• Exhibits collaborative and self-directed behaviors when liaising with other departments to acquire essential data for report completion. Maintains consistent communication with program directors, providing regular progress updates.
• Ensures consistent attendance and active participation in department-level meetings by circulating agendas beforehand, recording meeting minutes, distributing them to attendees, and properly filing them.
• Performs additional duties as assigned by Program Directors.

Knowledge, Skills, and Abilities :

Requirements for the position :