Logistics Administration Specialist (Contingent Upon Contract Award)

Active DoD Secret Clearance required

This is a contingent position, meaning employment is dependent upon the successful award of the associated contract to Aretum and completion of any required background investigation or security clearance verification.

About Aretum

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront.

Job Summary

The Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the mission.

The specialist plays a key role in supporting Command and Control (C2) and MOCTT related training by maintaining accountability of Government Furnished Equipment (GFE), coordinating instructor and student travel, and ensuring that all administrative and logistics activities comply with Marine Corps policies and the Navy and Marine Corps Correspondence Manual.

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.

Responsibilities

• Provide logistics and administrative support for training events, including MOCTT, MISTC, and related exercises.
• Coordinate and track equipment inventory, including receipt, issue, accountability, storage, and turn in of government furnished equipment and other assets.
• Support procurement actions, including gathering requirements, tracking purchase requests, monitoring order status, and maintaining procurement records in accordance with applicable policies.
• Coordinate all aspects of travel for instructors and students, including itineraries, reservations, and documentation, and prepare and track travel authorizations and vouchers.
• Prepare, format, and route official correspondence and documentation in accordance with the Navy and Marine Corps Correspondence Manual and applicable Marine Corps orders.
• Maintain electronic and hard copy records, files, and trackers for equipment, procurement, travel, correspondence, and training documentation.
• Assist in the creation, editing, and control of letters of instruction, trip reports, rosters, and deliverables that support training operations.
• Coordinate with instructors, systems engineers, and administrative staff to ensure C2 system components and supporting materials are available and configured for training use.
• Support compliance with Marine Corps and other applicable policies for administrative reporting, equipment accountability, and procurement processes.
• Provide general office support, including scheduling, meeting coordination, visitor control, and document routing as required.

Requirements

• Active DoD Secret clearance.
• High school diploma or GED.
• Minimum 5 or more years of administrative or logistics experience supporting DoD or USMC programs.
• Proficiency with Microsoft Office 365 applications, including Word, Excel, PowerPoint, and Outlook.
• Proficiency with Adobe Acrobat for creating, editing, and managing PDF documents.
• Demonstrated expertise applying the Navy and Marine Corps Correspondence Manual and related Marine Corps orders for document formatting and routing.
• Experience managing equipment inventories, including tracking, reconciliation, and accountability of government furnished equipment.
• Experience supporting procurement tracking, vendor coordination, and basic supply or logistics actions.
• Experience coordinating and tracking travel for military or government personnel, including familiarity with travel orders and vouchers.
• Strong organizational skills and attention to detail, with the ability to manage multiple concurrent tasks and deadlines.
• Strong verbal and written communication skills and the ability to work effectively with instructors, engineers, staff, and government customers.

Preferred Qualifications

• Associate degree.
• Prior experience in a Marine Corps training or operational support environment, especially MISTC or similar C2 training programs.
• Familiarity with logistics management systems for requisitions and material tracking.
• Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing.
• Experience working in classified or controlled facilities.
• Prior experience supporting MOCTT related equipment, procurement, or travel requirements.
• Microsoft Office Specialist certification or similar credentials.

Travel Requirements

Travel to client locations is required for this position and may vary based on project needs.

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws.

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability, please contact hr@aretum.com for assistance.

Equal Opportunity Employer/Veterans/Disabled

U.S. Work Authorization

Applicants must be U.S. citizens and currently authorized to work in the United States on a full-time basis. This position supports a federal government contract and therefore requires an active Secret clearance.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development